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• • <br />REQUEST FOR CITY.COUNCIL AGENDA ITEM <br />Agenda Date Requested JUNE 26, 1989 <br />Requested By: Jeff Litchfield Department Finance <br />X Report <br />Resolution <br />Ordinance <br />Exhibits: Letter from Accord Group regarding Proposal Analysis <br />Letter from Finance Director <br />Background: <br />On May 22, 1909, Requests for Proposals (# 0026) for an electronic <br />meter reading system were opened. Proposals were received from eight <br />(8) vendors, which were: <br />Ad Valorem Records, Inc., Network Computing Corporation, <br />BTR Water Measurement, Inc., Porta-Printer Systems, Inc., <br />Datamatic, Inc., Radix Corporation, <br />Itron, and Schlumberger Water and Gas Group <br />The scope of this project is to provide a meter reading system that <br />utilizes hand-held devices that are carried into the field by the meter <br />reader. The meter reader can enter the reading directly into the <br />device, which in turn is electronically transferred directly into the <br />computerized billing file. <br />The system proposed is in accordance with the Management Information <br />System (MIS) plan that was approved by Council on August 1, 1908. <br />The eight proposals were reviewed and analyzed by Chip Collins, The <br />Accord Group, who was engaged to monitor the implementation of the MIS <br />Plan. Mr. Collins review the proposals, spoke with the vendors, and <br />determined that only one vendor met the specifications outlined in the <br />proposal. That vendor is Network Computing Corporation. The primary <br />reason the other seven vendors failed to meet specifications, is that <br />they failed to propose a major component of the Request, which was the <br />interfacing with the current Utility Billing System on the Data General <br />Computer. Mr. Collins contacted each vendor to insure that the vendor <br />realized they had not provided a "turnkey" system as required in the <br />bid. <br />Action Required by Council: <br />Authorize the City to negotiate and enter a contract with Network <br />Computer Corporation for the installation, implementation and training <br />of a electronic hand-held meter reading system, not to exceed $25,000. <br />Availability of Funds: <br />General Fund X Water/Wastewater <br />Capital Improvement General Revenue Sharing <br />Other <br />Account Number: 002-808-808-821 Funds Available: X YES NO <br />Approved for City Council Agenda <br />RoberXIY. Herrera <br />Ci ty' M6nager <br />DAT <br />