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• • <br />REOUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested November 12, 1990 <br />Requested By: Larry Mabe Department: MIS <br />X Report Resolution Ordinance <br />Exhibits: Tape system description. <br />SUMMARY & RECOMMENDATION <br />On October 29, 1990 the City of La Porte opened proposals for purchase and <br />installation of an 8MM tape backup subsystem for the Data General Computer. <br />This item was approved with the FY 90-91 budget. An amount of $8,000.00 was <br />budgeted for this purpose. <br />The vendor who is awarded the contract shall provide and install an 8MM tape <br />drive and controller for the Data General computer. <br />Backups of the City's vital data requires the use of a 277MB drive and <br />multiple 11MB reel-to-reel tapes and hours of the operators time. It is <br />expected that this device, due to it's 2GB storage capacity, will allow the <br />operator to perform other functions while providing greater reliability of <br />the data being stored on tape. Due to the equipment being replaced, the <br />first years maintenance savings will be $1,720.00 and the expected savings <br />in maintenance over the life of the tape system is estimated to be $2,760.00. <br />Six Request for Proposals were mailed to suppliers of tape backup systems and <br />the City received two proposals. <br />One proposal was from Contemporary Cybernetics Group, Inc. for $7,995.00 and <br />one from Grumman Systems Support for $6,400.00 <br />After evaluation by the MIS Steering Committee it is recommended that the <br />installation contract be awarded to Grumman Systems Support for the following <br />reasons: <br />1. Greater experience in installing such systems in Data General <br />computers. <br />2. Lower proposed price for the tape subsystem. <br />3. Will continue to provide on-site maintenance after the first year <br />for a monthly fee. Contemporary Cybernetics does not. <br />4. Grumman Systems Support currently has the equipment maintenance <br />contract and has the most experience with our computer system. <br />Action Required by Council: <br />Approve the awarding of the tape subsystem installation contract to Grumman <br />Systems Support $6,625.00. This includes $225.00 for 15 tapes. <br />Availability of Funds: <br />General Fund Water/Wastewater <br />XX Capital Improvement General Revenue Sharing <br />Other <br />Account No. 001-600-606-450 Funds Available: X YES NO <br />Approved for City Council Agenda <br />~1 a1L~c T~ . ~~~- <br />Robert T. Herrera <br />City Manager <br />~~- $-9O <br />Date <br />