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<br />e _ <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: <br /> <br />Requested By: <br /> <br />John Joerns <br /> <br />Department: Administration <br /> <br />Report <br /> <br />Resolution X <br /> <br />Ordinance <br /> <br />Exhibits: <br /> <br />1. Proposal Cost Summary Information Sheets <br />2. Vendor Information Sheets <br />3. Hardware Configuration Sheets <br />SUMMARY & RECOMMENDATION <br /> <br />On October 12th the City received two offers in response to ten request for proposals <br />mailed on September 11 to furnish the City with an upgrade for our Data General MV- <br />8000 and maintenance for three years. Data General provided a response on their own <br />form and did not utilize the Appendix C "Cost Summary Information" form as required <br />by the RFP. The cost was extracted from the forms submitted and MIS filled in the <br />summary information. Grumman Systems Support completed the RFP as required and <br />they also submitted an alternate proposal. <br /> <br />MIS has budgeted $16,000 for the hardware upgrade and $25,964 maintenance of <br />the proposed hardware for the first year. Maintenance will be reduced from $96,000 <br />for three years to $56,588. It is expected that the savings in maintenance cost will <br />offset the cost of the upgrade in 1.25 years while doubling the system speed and <br />allow for memory expansion. <br /> <br />The following is a summary of the offers (Figures include maintenance)': <br /> <br />Vendor <br /> <br />Hardware <br /> <br />Soeed <br /> <br />First Year <br /> <br />Three Years <br /> <br />Grumman MV-15000 MOD8 3.5 MIPS $34,656.00 <br /> <br />Grumman MV-9500 <br /> <br />7 MIPS <br /> <br />$51,656.00 <br />$62,576.00 <br /> <br />$74,688.00 <br />$90,464.00 <br />$94,022.00 <br /> <br />Data Gen. MV-9300 <br /> <br />4.861 <br /> <br />'Data General did not include maintenance for the multiplexers and 8mm tape backup <br />system. <br /> <br />It is recommended by the MIS Manager and the MIS Steering Committee that the <br />proposed MV-1500 Mod. 8 hardware upgrade and maintenance agreement be <br />accepted from Grumman Systems Support. <br /> <br />Action Required by Council: <br /> <br />An ordinance approving and authorizing an agreement between the City of La Porte <br />and Grumman Systems Support including hardware purchase agreement and <br />maintenance agreement for a sum of $34,656.00. <br /> <br />Availability of Funds: <br />XX General Fund <br />Capital Improvement <br />Other (None required) <br /> <br />VVatertvVastewater <br />General Revenue Sharing <br /> <br />Account Number: 001-600-606-811 <br /> <br />Funds Available: <br /> <br />XX YES _ NO <br /> <br />ADproved for City Council Agenda <br /> <br />6{~.k T ~~ <br /> <br />Robert T. Herrera <br />City Manager <br /> <br />DATE <br />