1993-03-22 Regular Meeting - Laserfiche WebLink

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RE ST FOR CITY COUNCIL AGEND ITEM Agenda Date Requested: March 22, 1993 Requested By: Cherie Black ~~~ Department: X Report Resolution Exhibits: Quotes for lease of copier SUMMARY & RECOMMENDATION The IBM copier that has been in service at City Hall since 1978 now has over three million copies logged. It has reached the point that its reliability is in question from day to day, and its features which were once vital are now obsolete. This copier is owned by the City. If the IBM is replaced, it could be either utilized by Municipal Court when that office is moved, or could be put in the next City auction. The City's needs have changed in the past several years as to what features would be desirable on a copier. For instance, drafting personnel frequently need blue print copies of a size not available for copying on the IBM or the Monroe copiers now in-house (17" x 22"). Also, it is desirable to have automatic stapling of documents on both letter - and legal-size paper. Quotes were requested for copiers which have these specifications. Only the Konica 6090 meets these specs. The three companies returning quotes were Danka Business Systems, Business Equipment of Houston, Inc., and Total Copy Systems, Inc. Danka Business Systems proposing the Konica 6090, was the low quote and the only one meeting specifications. Cost of the lease would be divided among user departments in the same manner as presently done. My recommendation is that a 60-month lease be entered into with Danka Business Systems for a Konica 6090 copier to replace the IBM copier now in use at City Hall. Action Required by Council: Approve lease on Konica 6090 copier proposed by Danka Business Systems Availability of Funds: X General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: 001-607-607-602 Funds Available: X YES NO Approved for City Council Agenda Robert T. Herrera DATE City Manager Administration Ordinance