1993-11-08 Regular Meeting - Laserfiche WebLink

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dEST FOR CITY COUNCILAGE~ ITEM Agenda Date Requested: Requested By: f./ X Report Department: Planning X Ordinance Exhibits: 1. Ordinance 2. Bid Tabulation 3. Bidders Ust 4. Letter of Support 5. Change Order SUMMARY & RECOMMENDATION Background During the FY 1994 budget process, the Council considered and authorized the expenditure of $180,000.00 for the construction of a cover for the livestock/rodeo arena in Northwest La Porte. On November 1, the City received bids from eight (8) contractors to design and build the proposed covered facility. Attached is the bid tabulation sheet for the project. As shown, the firm of Frost Constructors, Inc. was the low bidder in the amount of $191,077.00. As this amount was $11,077.00 greater than the total amount budgeted, the staff met with representatives of Frost Constructors and Whirlwind Building Systems to determine if there were some change orders that could be made to bring the building within budget. It was proposed that we allow limited x-bracing in the sidewalls and that we delete the turn-down wall sheets on the building. As shown on the attached change order proposal from Frost Constructors, this brought the cost of the building down to $179,677.00 which is within the proposed budget. While the $180,000.00 budgeted does not allow for any contingencies, the funds that have been previously contributed have earned interest in the amount of $7,562.58, and it will be used for any contingencies on the project. These proposals have been presented to and accepted by the La Porte Uvestock Show and Rodeo Association. Recommendation The staff recommends acceptance of the low bid of $191 ,077.00 from Frost Constructors, Inc. and the approval of Change Order #1 in the amount of < $11,400.00 > for a contract amount of $179,677.00. Action Required by Council: Approve an ordinance accepting the low bid of Frost Constructors, Inc. in the amount of $191,077.00 and approving Change Order #1 which reduces the bid by $11,400.00 for a contract amount of $179,677.00. Said ordinance further establishing a contingency for total available funding of $187,562.58. Availability of Funds: General Fund ---X- Capital Improvement Other Water /Wastewater General Revenue Sharing Account Number: 015-662-520-100 Funds Available: X YES _NO Approved for City Council Agenda Robert ~/L. City Ma a r r~ DATE