1994-06-13 Regular Meeting - Laserfiche WebLink

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• REQUEST FOR CrrY COUNCI&ENDA ITEM Agenda Date Requested: June 13. 1994 Requested By: Charles Harrington W Department: Planning Report Resolution XX Ordinance Exhibits: 2. Letter from Architect Ordinance �. Bid tabulations 5. Bid Schedule/Bidder's List !�. Letter with proposed split of project • , �� _ ,I7t�•I�a During the 1993-94 Budget Process, Council authorized the repair and improvement to the municipal jail facility. The architectural firm of Ray & Holiington prepared drawings that included the renovation of the facility for life safety concerns found during earlier reports on the facility. The architects's original estimate produced for the proposed renovation came in approximately 25% under the budgeted $ 100,000 for the project. With this encouraging news, several items were added to the project including a sallyport for the handling of arriving prisoners, relocation of emergency exit stairs and relocation of the generator room. With these additions, the project was bid on May 2, 1994. The City received 5 bids with a low bid of $167,000 from the firm of Commodore Construction Corporation. Staff feels that the bids are competitive. The bids are closely grouped as the spread between the low and high bid is 12%. Unfortunately, the low bid exceeds available funds by 67%. Staff then reviewed options that would allow the project to proceed. The option recommended by staff is to delete all exterior work from the contract which includes the sallyport, relocation of the exit stair, and the relocation of the generator. Accordingly, staff had the low bidder prepare such a deletion and then establish the cost to add these to the contract in the future. With this provision in place, the project's additional cost could be considered in the new budget year and the deleted work items added back to the contract prior to closeout. The attached letter from the architect reflects that proposal. The proposed price for the interior remodeling of the jail facility is $112,400. At a period in the future within a 120 day window, the City could request an addendum to the contract in the amount of $ 56,200 to add the deleted items to the contract. Recommendation The $ 100,000 originally budgeted has earned approximately $ 9,8W in interest which could be applied to this project. After architectural fees have been paid there will be approximately $ 101,800 available for construction. The staff recommends the approval of a contract to Commodore Construction Corporation in the amount $112,400 for the interior remodeling of the jail facility and the creation of a $ 5,000 contingency account. In addition, the staff recommends that the Council during the FY 1995 Budget process consider allocating an additional $ 56,200 for the exterior remodeling of the jail facility. Action Required by Council: Approve an ordinance authorizing the City Manager to enter into a contract with Commodore Construction Corporation and execute Change Order No. 1 establishing a contract price of $112,400 for the interior renovation of the municipal jail facility and further authorizing that a contingency in the amount of $ 5,000 be established. Change Order No. 1 is to establish the above prices for adding the exterior remodeling to the project. This ordinance would also authorize the appropriation of $ 17,400 from the Capital Improvement Fund Contingency for this project.