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<br />REO.ST FOR CITY COUNCIL AGENDa-EM <br /> <br />Agenda Date Requested:ctober 24, 1994 <br /> <br />Requested By: <br /> <br /> <br />f Litchfield, Finance Director <br /> <br />Department: Finance <br /> <br />Report <br /> <br />Resolution <br /> <br />Ordinance <br /> <br />Exhibits: <br /> <br />1. Vendor List <br /> <br />suiVnviARY & REColVilMENbA TION <br /> <br />Request for Proposals were mailed to seventeen area vendors who could provide a <br />document image storage and retrieval system. <br /> <br />On August 22, 1994 the City received six offers in response to the request. <br /> <br />The vendor who is awarded the contract shall provided the City with microcomputer <br />system components that will allow the electronic scanning and storage of document <br />images. The vendor shall also provide the software, installation and training on the <br />applications used for indexing and storage of images. <br /> <br />After review by Finance and MIS personnel, it has been determined that Dynamic <br />Imaging Systems has provided the proposal that is most advantageous to the City of <br />La Porte. Their system meets all RFP requirements and is capable of handling multiple <br />users. The total cost of the system is $22, 190.Total Budgeted funds for this project <br />are $27,000 <br /> <br />Action Required by Council: <br /> <br />Award a contract to Dynamic Imaging Systems to furnish imaging components, <br />software and maintenance in the amount of $22,190. <br /> <br />Availability of Funds: <br />General Fund <br />~ Capital Improvement <br /> <br />VVaterfVVastewater <br />Other (None required) <br /> <br />Account Number: 015-691-500-100 <br /> <br />Funds Available: <br /> <br />XX YES <br /> <br />NO <br /> <br /> <br /> <br />Robert T. <br />City Man <br /> <br />Date: <br />