1996-05-20 Special Called Regular Meeting

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RE T FOR CITY COUNCIL AGEND TEM Agenda Date Requested: May 20, 1996 Requested By: Steve Gillet epartment: XXX Report Resolution _ Exhibits: Sealed Bids #0679 - Plastic Garbage Bags Bidder's List SUMMARY & RECOMMENDATION Advertised, sealed bids #0679 for plastic garbage bags were opened and read on May 6, 1996. Bid requests were mailed to eight (8) vendors with three (3) returning bids. Low bid meeting specifications was submitted by Arrow Industries at a price of thirty-six cents ($0.36) per pound. With a purchase of 110,000 pounds for the August bag handout, the total cost of the contract would be thirty- nine thousand six hundred dollars ($39,600.00). This price is a decrease of 10~ under the price of the last garbage bags bid. H-GAC has a contract price of $0.394 per pound The cost of purchasing the bags through H-GAC, including Administrative Fee would be $43,652.36. Because of the high previous cost of purchase, together with increased usage due to growth, the remaining funds available for this purchase in the Solid Waste Division operating fund total $21,045. An additional $18,555 is needed to purchase sufficient bags to distribute, with enough remaining for new residents and sales to existing residents. It is requested that the $18,555 necessary to fund the purchase be appropriated from the General Fund Contingency. Action Required by Council: Award bid for the purchase of plastic garbage bags to Arrow Industries, low bidder meeting specifications, in the amount of $39,600, and appropriate $18,555 from the General Fund Contingency to fund the purchase. Availability of Funds: XXXX General Fund Capital Improvement Other Account Number: 001-700-702-215 Robert T. Herrera City Manager Water/Wastewater General Revenue Sharing Funds Available: XX YES NO 5~~5~ac~ DATE Public Works Ordinance