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RE U FOR CITY COUNCIL AGENDA M <br />Agenda Date Requested: October 14, 1996 <br />Requested By: Steve Gille Department: Public Works <br />XXX Report <br />Resolution <br />Exhibits: Bid Recap Sealed Bids #0688 - Heavy Duty Trucks <br />Ordinance <br />SUMMARY & RECOMMENDATION <br />Advertised Sealed Bids #0688 for the purchase of heavy duty trucks were <br />opened and read on September 30, 1996. Bid requests were mailed to seven <br />(7) area dealers with two (2) returning bids. <br />Low bid meeting specifications on Item 1 - Cab & Chassis was submitted <br />by Bayou City Ford Truck in the amount of $38,818.00 less the Optional <br />Trade-in Allowance of $1,000. for a total of $37,818.00 <br />Low bid meeting specifications on Item 2 - Dump Truck was submitted by <br />Olympic Truck Sales in the amount of $42,547 less the Optional Trade-in <br />Allowance of $2,500. for a total of $40,047. <br />Low bid meeting specifications on Item 3 - Watertight Dump Truck was <br />submitted by Olympic Truck Sales in the amount of $42,547. less the <br />Optional Trade-in Allowance of $4,000 for a total of $38,547. <br />Low bid meeting specifications on Item 4 - Water Truck was submitted <br />by Bayou City Ford Truck in the amount of $43,720 less the Optional Trade- <br />in Allowance of $1,000 for a total of $42,720. <br />Staff recommends award of bid for Items 1 & 4 to Bayou City Ford Truck, low <br />bidder meeting specifications with acceptance of the Optional Trade-in <br />Allowances. Items 2 & 3 is recommended to be awarded to Olympic Truck <br />Sales, low bidder meeting specifications with acceptance of Optional Trade- <br />in Allowances. Total Cost of the contracts would be $159,132. Funds in <br />the amount of $162,500. were budgeted in the Motor Pool Replacement Fund <br />for these replacements. <br />Action Required by Council: Award Items 1 & 4 to Bayou City Ford Trucks and <br />accept Optional Trade-in Allowance. Award Items 2 & 3 to Olympic Truck <br />Sales and accept Optional Trade-in Allowance. <br />Availability of Funds: <br />General Fund Water/Wastewater <br />Capital Improvement General Revenue Sharing <br />XXX Other Motor Pool Replacement Fund <br />Account Number: Various Funds Available: XX YES NO <br />O <br />Rob Herrera DATE <br />City ger <br />