199703-24-97 Regular Meeting of City Council

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REQUEST FOR CITY COUJIYCIL AGENDA ITEM Agenda Date Requested: March 24 997 Requested By: Stephen L. Barr 1- rpartment: Parks & Recreation Report Resolution X Ordinance Exhibits: 1. Ordinance 97- Approving and Authorizing an Agreement between the City of La Porte and the La Porte Boy's Baseball Association 2. Agreement Between the City of La Porte and the La Porte Boy's Baseball Association Regarding the Use of Youth Baseball Facilities SUMMARY & RECOMMENDATION The City of La Porte, through the Parks & Recreation Department has worked with the La Porte Boy's Baseball Association for many years to provide recreational baseball for the approximately 750 boys of La Porte and the surrounding area who play baseball annually in this city. The City has traditionally provided fields and maintenance of those fields, described in the Agreement; while the Association, through its parent board, has provided organizational support by organizing leagues, tournaments, practices, scheduling games, uniforms, etc. for the kids. The Ordinance considered here will formalize the City's agreement with the La Porte Boy's Baseball Association for the first time. Under the proposed Agreement, the Parks and Recreation Department would continue to manage all operations related to facility and grounds maintenance at the designated youth baseball fields in the park system. The City would formally accept responsibility for maintenance of structures, fencing, parking lots, sidewalks, turf areas, and field maintenance at the youth baseball facilities. The La Porte Boy's Baseball Association would continue to conduct year-round youth baseball league games, practice games, tournament games, and league playoff games for the baseball community. The public would have access to the fields for pickup games at times when the fields are not specifically being used or prepared for baseball games by the Association. The City reserves the right to close the fields for maintenance or other purposes when conditions require such closing. The Agreement would remain in effect for five (5) years, with an option to continue for an additional five (5) years if both parties agree. The Agreement calls for provision of liability insurance by the Association (which it already provides) to cover both participants, and the City. The Agreement calls for provision of financial statements from the Association to the City to assure the Association's fiscal responsibility. The City has previously entered into an agreement with the La Porte Soccer Club for youth soccer which was approved by Council on July 22, 1996. Staff has started discussions with La Porte Giri's Softball Association and will bring their agreement before Council when it is completed. Staff recommends the approval of Ordinance 97- which establishes a formal Agreement between the City of La Porte and the La Porte Boy's Baseball Association regarding the use of youth baseball facilities in the City of La Porte. Action Required by Council: Consider approval of Ordinance 97- which establishes a formal Agreement between the City of La Porte and the La Porte Boy's Baseball Association regarding the use of youth baseball facilities in the City of La Porte. Availability of Funds: General Fund Water/Wastewater Capital Improvement General Revenue Sharing Other Account Number: Funds Available: N/A YES _NO Approved for City Council Agenda: Robert T. Herrera, Date City Manager