1997-11-24 Regular Meeting of City Council

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~ST FOR CITY COUNCIL AGE. ITEM ! ~ I : l Agenda Date Requested: Department: Finance Requested By: X Report _ Resolution _ Ordinance Exhibits: None I i WI' I Ii SUMMARY & RECOMMENDATION The City's fiscal year ended September 30, 1997, At that time, there were 47 outstanding purchase orders, The purchase orders represent goods that were ordered and budgeted funds that were committed to procure items necessary to operate the City, We need to re-establish these items for the new fiscal year, This action will have no effect on the working capital of the various funds. A breakdown of the "open" purchase orders by operating fund are as follows: Fund Number Amount General Fund 38 $ 87,210 Utility Fund 4 10,469 Sylvan Beach Fund 2 2,501 Golf Course Fund 2 7,856 Economic Development Fund ---.l 439 Total 47 $108,475 A few examples of the "open" purchase orders are: 1) Printing offorms ordered but not received, 2) Grass seed for landscaping in the Parks and Golf Course Maintenance Divisions ordered but not received, 3) Protective wear for the Police Department ordered but not received, The above amendments will not have an impact on the projected working capital balances for the year because they were all projected to be expended in the last fiscal year, Action Required by Councll: Instruct the Director of Finance to amend the various operating budgets for outstanding purchase orders, I ~ ': ,I Availability of Funds: General Fund Capital Improvement VARIOUS Other Water/Wastewater General Revenue Sharing Account Number: VARIOUS FundsAvailable: X YES _NO ---. - ^Il~~ Council Agenda Ro~ . Herrera, Date Oty P anager ly;zD/n I