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<br />e <br /> <br />e <br /> <br />TO: ROBERT T. HERRERA, CITY MANAGER DATE: 7-28-98 <br />FROM: JOHN C. DUNHAM, ASSISTANT FIRE CHIEF ~ <br />SUBJECT: FIRE STATION PAINTING PROJECT <br /> <br />DURING THE 1996-97 BUDGET YEAR, THE FIRE DEPARTMENT HAD <br />FUNDS BUDGETED FOR EXTERIOR PAINTING OF THE FIRE STATION <br />ONE COMPLEX IN THE AMOUNT OF $9000, AND $6000 TO PAJNT FIRE <br />STATIONS THREE AND FOUR. <br /> <br />DURING THE HEAVY SPRING RAINS, WE EXPERIENCED SEVERAL BAD <br />LEAKS, WHICH REQUIRED THE HIRING OF A PROFESSIONAL LEAK <br />TESTING AND REPAIR COM:PANY. SUBSEQUENTLY, THE BUDGETED <br />PAINTING FUNDS WERE USED TO PAY FOR THE :LEAK TESTJNG AND <br />REPAIR. <br /> <br />ONCE ALL THE LEAKS WERE LOCATED AND RE'PAIRED, WE FELT THAT <br />THERE WAS NOT ENOUGH TIME TO GO OUT FOR COMPETETIVE BIDS <br />FOR THE PAINTING PROJECTS. THEREFORE, $9000 WAS <br />ENCUMBERED TO THIS YEARS BUDGET TO CONTINUE THE PAINTING <br />PROJECTS. <br /> <br />SEALED BIDS WERE OPENED ON JULY 20, 1998, FOR THE FIR.E STATION <br />PAINTING ,PROJECT. BID REQUESTS '''ERE MAILED TO FIVE VENDORS, <br />WITH TWO RETURNING BIDS. THE LO'" BID MEETING SPECIFICA TIONS <br />WAS IN THE AMOUNT OF $18,005, WHICH IS $3005 OVER THE BUDGETED <br />AMOUNT. <br /> <br />WE WOULD LIKE TO PROCEED WITH THE PROJECT, AND REQUEST <br />THA T $4000 BE TRANSFER ED FROM: THE GENERAL FUND CONTINGENCY <br />ACCOUNT, TO COVER THE OVERAGE AND TO PROVInE FOR A 5% <br />CONTINGENCY FOR THE PROJECT. <br /> <br />IF THIS IS ACCEPTABLE, PLEASE MAKE THE NECESSARY BUDGET <br />TRANSFERS, AND WE CAN PROCEED WITH THE AGENDA REQUEST TO <br />GO TO CITY COUNCIL TO AWARD THE BID. <br />