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<br />REOUEST IR CITY COUNca AGENDA ITE~ <br /> <br /> <br /> <br />Department: Administration <br /> <br />Agenda Date Request <br /> <br />Requested By: Jo <br /> <br />Ordinance <br /> <br />Exhibits: <br />1. Ordinance No. <br />2. Proposal for Professional Architectural Services <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />This years Capital Improvement budget includes funds for analyzing the projected needs for an Emergency <br />Operations Center (EOC)/Training Facility. The Emergency Operations Center Consultant Selection Committee <br />recommends Bud Beets Harden Kolflat Architecture (B:zHK) be considered as the architectural firm to evaluate <br />future needs of the new Emergency Operations Center and Training Facility. B:zHK has experience with planning <br />and construction of EOC's in the area such as Philip's Petroleum and Chevron in Port Arthur. The committee <br />visited the Chevron EOC and was favorably impressed. <br /> <br />Initially, the City mailed Request For Qualification (RFQ) Statements to (12) architectural firms. We received <br />responses from (7) seven of the firms. After reviewing the qualification statements from each of the firms the <br />committee elected to interview (3) firms. Once the interviewing process was complete, the committee identified <br />B:zHK of Houston as the top respondent to our RFQ for planning studies related to the Emergency Operations <br />Center/Training Facility. <br /> <br />B:zHK, with input from staff, supplied the City with a proposal for their services. B:zHK will assist the City in <br />preparing a Planning Report that will define the scope of a new Emergency Operations Center/Training Facility. <br />The agreement with B:zHK includes only the pre-design phase. This phase includes a series of in-depth staff <br />interviews, development of budgets and preparation of the final Report. There is no provision for studies of <br />alternate sites for the facility unless authorized at a later date. Staff is recommending Council to approve $14,400 <br />for Pre-Design Services plus an estimated $4,000 in reimbursable expenses for a total authorization of $18,400. <br />The study and report is expected to last 75 days from the date of authorization. <br /> <br />FY 98-99 Capital Improvement budget includes $100,000 which is the fifth year of funding for this multi-year <br />project. Total funds set aside to date equal $500,000. We will utilize these funds for this agreement. <br /> <br />Action Required by Council: <br />Authorize the City Manager to enter into an agreement with Bud Beets Harden Kolflat Architecture for <br />Architectural Services for the emergency operations center/training facility planning study and report. <br /> <br />Availability of Funds: <br /> <br />Account Number: 015-9892-504- <br /> <br />Funds Available: XXX <br /> <br /> <br />General Fund_ Water/Wastewater <br />_ Capital Improvement_ General Revenue Sharing <br />Other <br />