1999-07-26 Regular Meeting - Laserfiche WebLink

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e. e REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: July 26,1999 Requested by: Robert T. Herrera/Carol Buttle Department: Administration Report Resolution xxx Ordinance Exhibits: 1. Ordinance No. 99- 2. Agreement with HalUBarnum Architects, Inc. - Construction Costs SUMMARY & RECOMMENDATIONS At the February 8, 1999, City Council meeting, Council approved $15,000.00 to fund the preparation ofa Master Plan for La Porte's new community library, as part of an agreement with Hall/Barnum Architects, Inc. At that time, City staff indicated the intent to return to Council (once the Master Planning phase was completed) for approval of funding for the architect's fee and estimated construction costs. The agreement document, itself, would not change. The architect's presentation to Council at the June 14, 1999, Workshop meeting completed the Master Planning phase. For a 22,500 square foot building, the architect has estimated a project budget of approximately $2,715,600.00, of which, $2,092,500.00 is for construction (based on $93.00 per square foot) plus a 2.5% contingency of $52,500.00, which totals $2,145,000.00. An estimated $27,000.00 is allotted for designated professional services and reimbursable fees. At this time, City staff asks Council to authorize $171,600.00 to Hall/Barnum Architects, Inc. for Architectural Services for the design through construction phases. HallIBarnum's fee of $171,600.00 is based on 8% of the estimated construction costs. A percentage of this fee total will be disbursed to the architectural firm based on completion of each phase as outlined in the agreement. Payment for this contract will come from the City's, Infrastructure Fund, fund balance to be reimbursed from proceeds once the 4B Sales Tax notes are committed by the 4B Tax Development Corporation. Estimated completion date of the library is December 2000. Action Required by Council: Approve Ordinance No. authorizing City Manager to expend funds for Architectural Services to Hall/Barnurn Architects, Inc. for design and construction of the new community library. Availability of Funds General Fund. WaterfWastewater Capital Improvement General Revenue Sharing XXX Other - Infrastructure Fund Account Number: # 005-9892-787 Funds Available: x YES NO Aooroved for City Council A2enda (RT~ Robert T. Herrera City Manager Date