2002-02-25 Regular Meeting and Workshop Meeting

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REQt.AT FOR CITY COUNCIL AGA>A ITEM Appropriation Agenda Date Requested: February Requested By: Doug Kneuppe Source of Funds: Fund 041 Account Number: 041-9892-832-1100 Department: Planning Amount Budgeted: $830,000 Report: _Resolution: _Ordinance:--X- Amount Requested: $761,000 Exhibits: Ordinance, Change Order #1 Letter of Recommendation and Bid Tabulation from Randall-Porterfield PIC-Qualified Bidder List Budgeted Item: YES . Summary and Recommendation The FY 01-02 Budget provides $830,000 for design and construction of Fire Station #4. The January 1999 Bond Election provided $750,000 and the current budget added $80,000. Subtracting existing funding commitments for architectuml and other design related services leaves approximately $761,000 available for construction. The new station is a little over 7,000 s.f., and will be 3 bays wide with dorm areas for the full-time firefighters. The station will be located at the comer of S. Broadway and McCabe Road. Construction plans were prepared by the architectural firm Randall-Porterfield. City staff pnqualified 13 general contractors before the bidding process was initiated. The project was advertised and bids were opened on January 14, 2002 (see attached bid tabulation). The low bidder is Construction Masters, Inc. with a base bid amount of $720,000.00 and $32,300 for the emergency generator. The generator should, if possible, be included with this project. The bid amount for the generator is clearly high, so the architect and staff have negotiated with Construction Masters to reduce the generator amount to $20,000. (The average of all generator bids is $18,079). Additionally, in an attempt to keep bid amounts within budget, the architect specified a medium-gmde metal roof that has a 10-12 year lifecycle before some leaking would occur and replacement or repair of the roof would be necessary. Since there are funds available, the architect recommends installing an upgraded metal roofing system with a 30-plus year life-cycle. Construction Masters has indicated the upgraded roofing system will cost an additional $14,000. The architect has verified that this amount is legitimate and fair. The architect has verified the bid submitted by Construction Masters is responsive to the plans and specifications. Staff recommends awarding this contract to Construction Masters for $720,000 plus executing Change Order #1 for $34,000 ($20,000 fir generator, $14,000 for roof), and provide the balance of the funds available, $7,000, as contingency. Action Required by Council: Consider, 1) approving an ordinance authorizing the City Manager to execute a construction contmct with Construction Masters, Inc. for construction of Fire Station # 4 in the amount of $720,000, 2) authorizing the City Manager to execute Change Order #1 in the amount of $34,000, and 3) providing $7,000 for contingency for a total appropriation of$761,000 to fund said contract. Approved for City Council A2enda CK~ \, ~~ Robert T. Herrera, City Manager 2- - S "O'-U Date