2002-07-22 Regular Meeting and Workshop Meeting

Browse Search

e e REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Steve Gillett Agenda Date Requested: Jul Appropriation Source of Funds: General Fund Department: Public Works Account Number: 00170715314015 Report: ~Resolution: _Ordinance:_ Amount Budgeted: $155,000 Exhibits: Declaration of Sole Source Amount Requested: $64,500.00 Exhibits: Price Quotation from Vulcan Budgeted Item: YES Exhibits: SUMMARY & RECOMMENDATION Naturally occurring oil impregnated limestone rock is used in the resurfacing of streets. Vulcan Construction Materials is the only source for this product in Texas. The City of La Porte has used this product exclusively for oyer 20 years as well as has many other jurisdictions including the Texas Department of Transportation. To complete the Street Reconstruction Program for the FY 01/02, 100 tons ofPE -2 and 400 tons of PEA are needed at a cost of $28.61 per ton delivered for a total cost of $14,305.00. To complete the FY 02/03 Street Reconstruction Program, 473 tons ofPE-2 and 1,347 tons ofPE-4 are needed at a cost of $28.61 per ton delivered for a total cost of $50,070.21. Using these quantities, the total cost of the contract for the remainder of FY 01/02 and FY 02/03 would be $64,375.21. This represents an increase of $1.90 per ton or 7% oyer the 1999 bid price. Staff recommends that Vulcan Construction Materials be declared a Sole Source Vendor for the supply of PE-2 and PE-4 Aggregate for Surface Treatment. Funds for this contract are currently budgeted in the FY 01/02 Street Maintenance Operating Budget and are requested in the FY 02/03 Street Maintenance Operating Budget. Action Required by Council: Declare Vulcan Construction Materials the Sole Source Vendor for PE-2 and PE-4 Aggregate for Surface Treatment and approve an annual contract for the purchase of these materials for an estimated cost of $64,3 75.21. Approved for City Council Ae;enda G1J,J T ~ Robert T. Herrera, City Manager -, ~ I '7 ~ 0 '1.... Date