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<br />e <br /> <br />e <br /> <br />EXPENSE REPORT <br /> <br />When the employee returns from the trip, the Employee Expense Report is to be completed. Period <br />covered should include the date and time of departure. To complete the Report, fill in the blanks: <br /> <br />SECTION A - Expense: Under the Day of the Week, enter the date (i.e., 09/30/96). <br /> <br />1. Transportation <br /> <br />A. Auto (Fuel) - If the employee purchased fuel for a City owned Vehicle enter the <br />amount of the purchase here. Receipts must be attached to the report for <br />reimbursement. <br /> <br />B. Mileage - There are two categories for computing mileage when a personal <br />automobile is used: To destination - Mileage is obtained from the OFFICIAL <br />STATE MILEAGE GUIDE or from the Finance Department. At destination - <br />Mileage driven on City business while at the destination. Record the mileage <br />and corresponding detail in Section C. The total mileage will be automatically <br />multiplied times the current mileage reimbursement rate and recorded in Section <br />A under the appropriate date. <br /> <br />C. Taxi, Limo, Auto Rental - Enter the amount of fees paid under the appropriate <br />date. Receipts are required for reimbursement for Limo Services and Auto <br />Rental. Receipts are not required for reimbursement for taxi fees; however, they <br />will be reviewed for reasonableness. <br /> <br />D. Other Auto - Enter the amount of other automobile related expenses. Provide <br />detail in Section D. <br /> <br />E. Commercial Transportation - If the commercial transportation (airline ticket, <br />train ticket, etc.) was prepaid by the City enter the amount that was paid under <br />the appropriate date in Section A and in Section B under "Prepaid". If the <br />employee paid for the commercial transportation, enter the amount in Section A <br />only. For reimbursement, the receipts must be attached to the report. <br /> <br />2. Hotel - If the hotel bill was prepaid by the City enter the amount that was paid under the <br />appropriate date in Section A and under the heading "Prepaid" in Section B. The paid <br />receipt should be sent to Accounts Payable to attach to the Check Issuance <br />Authorization. <br /> <br />If the employee paid the hotel bill, enter the amount under the appropriate date. If <br />parking fees and telephone calls are included on the hotel bill, those costs should be <br />itemized under the appropriate category. Receipts must be attached to the report for <br />reimbursement. <br /> <br />3. Meals - Enter the per diem amount paid for meals under the appropriate date. Refer to <br />the Benchmark Reimbursement Rate (page 9) for clarification. If meals are included in <br /> <br />July 1, 1999 <br /> <br />Page 8 of 12 <br />