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2002-11-18 Special Called Regular Meeting
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2002-11-18 Special Called Regular Meeting
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City Meetings
Meeting Body
City Council
Meeting Doc Type
Minutes
Date
11/18/2002
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ORDINANCE NO. 2002- a5gq <br />AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL BY CITY COUNCIL <br />MEMBERS TO EDUCATIONAL MEETINGS OUTSIDE HARRIS AND GALVESTON <br />COUNTIES1 FINDING COMPLIANCE WITH THE OPEN MEETINGS LAWy AND <br />PROVIDING AN EFFECTIVE DATE HEREOF. <br />BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: <br />Section 1. The City Council establishes the following <br />guidelines, which shall apply to attendance by members of City <br />Council at educational meetings for elected officials, outside <br />Harris and Galveston Counties: <br />1. A commitment for attendance should be given to the City <br />Secretary at the earliest possible date so that the lowest <br />possible air fare and other discounts can be obtained. This <br />will normally be thirty (30) days prior to the event when air <br />travel is involved. The City Secretary shall aggressively <br />solicit attendance information if deadlines are approaching <br />and a timely decision is needed. <br />2. If arrangements are made later, the difference in cost will be <br />the responsibility of the Councilperson. When notification is <br />given and attendance does not occur, the expenses already paid <br />will be reimbursed to the City by adjusting the monthly check. <br />If there is a good reason for the lack of travel coordination, <br />the City Council may waive the penalty. <br />3. The City of La Porte will not pay or reimburse expenses for <br />City Council member's spouses or other family members. Any <br />exception to this. policy shall require prior approval by City <br />Council. No travel or other arrangements will be made for <br />spouses or other family members unless that cost has been <br />prepaid. A Councilperson shall reimburse to the City, any <br />charges made by the hotel, for additional room guests. <br />4. Prior to departure each Councilperson will be given a stipend <br />of $75.00 per day, or more, if authorized by City Council, to <br />cover meals and incidental expenses. Depending on travel <br />arrangements the per diem will be prorated to match the <br />departure and return dates. Airport parking is not considered <br />an incidental expense, and must be accounted for with a <br />receipt on the request for reimbursement. <br />S. Hotel stay and airport parking will be reimbursed only for the <br />interval from the first night before the opening general <br />session to the day following the closing meeting. Additional <br />time will be approved for attendance at meetings where the <br />Councilperson serves on a committee or is on the program. <br />
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