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<br />e <br /> <br />~~~. <br /> <br />e <br /> <br />City of La Porte <br />Interoffice Memorandum <br /> <br />April 1 0, 2003 <br /> <br />j <br /> <br />From: <br /> <br />Stephen Barr, Parks and Recreation Directo <br /> <br /> <br />To: <br /> <br />John Joerns, Assistant City Manager <br /> <br />Justification for Emerg ncy Purchase -130 Ton Air <br />Conditioner Unit for Recreation & Fitness Center <br /> <br />As discussed, we are again experiencing severe problems with the 130 Ton Air Conditioner <br />Unit that services the Recreation & Fitness Center. The main component, the coolantlwater <br />exchange mechanism has failed, allowing coolant to bleed into the water chambers of the <br />unit. The unit is being kept operative by adding coolant in large quantities as an interim <br />measure. This is unforeseen damage to the equipment. If the water pressure in the <br />exchange unit surpasses the coolant pressure, allowing water to enter the coolant system, <br />the entire unit will fail: If the unit fails, it would probably be necessary to set up a portable air <br />conditioning unit for the RFC, at considerable additional expense. <br /> <br />Funding for repairs t,o the RFC were included in this year's capital improvement budget an.d <br />is available to fund either the repair of the system or the replacement of the system. <br />Purchasing is proceeding with obtaining competitive bids for both repair and replacement. <br />Because of the time-sensitive nature of the repair or replacement of the system, I am <br />requesting that emergency purchasing procedures be implemented, waiving the public bid <br />notice procedures. We will still be able to obtain competitive bids for both repair or <br />replacement of the unit. I have enclosed the Purchasing Code exemptions that govern an <br />emergency purchase for your review (Section 252.022 General Exemptions, (a), 2,3). <br /> <br />If you require additional information please do not hesitate to call me. <br /> <br />APPROVED: <br /> <br />~----_. <br />.J. ... .-.. <br />--:,.... . - . <br />-=-1: <~.. -,.\ ., ~ I~o-", <br />.. '.~ "-. . '""" <br /> <br />JO~Oem~istant City Manager <br /> <br />c: S~san Kelley, Purc aSin~afger <br />W &"t'U;'1-CfllH e-~ tf.' r} c? (? 1 <br />/r II \ . / <br />( . I :~ <br />, ' <br />I ! . <br />. . <br />; " <br />, <br /> <br />( <br /> <br />.'"1.,,1' <br />