2003-06-23 Regular Meeting - Laserfiche WebLink

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e e REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Julv 14.2003 Appropriation Requested By: Dennis Hlavatv 1di*- Source of Funds: General FundI Other Department: Administration Account Number: Various Report:....M- Resolution: Ordinance: Amount Budgeted: 575.000.00 Amount Requested: 580.096.72 Exhibits: Sealed Bid #0887 Exhibits: Bid Tabulation Exhibits: Bidders List Budgeted Item:1 YES I NO SUMMARY & RECOMMENDATION Sealed bid #0887 for chemical and fertilizers to be used at the City of La Porte's Golf Course and Parks Maintenance Department were opened and read on June 9, 2003. Bid requests were mailed to six (6) vendors with four (4) returning bids. Bids will be awarded in each section to the vendor meeting all required specifications. Section Vendor Total 1. Insecticides Helena Chemical 54,405.50 2. Herbicides Helena Chemical 521,443.50 3. Fungicides Helena Chemical 516,140.80 4. Greens Grade Fertilizer BWI Co., Inc. 55,254.40 5. Fairway Fertilizer Helena Chemical 524,986.52 6. Other Products Helena Chemical 57,866.00 TOTAL 580,096.72 This is a 3.25%. increase over the last bid. Funds are available in the Golf Course Maintenance and Parks Maintenance budgets. Golf Course Maintenance will provide 75% of the funding and Parks Maintenance will provide 25%. Golf Course budget for chemical and fertilizers: Parks Maintenance budget: Total 550,000.00 525,000.00 575,000.00 The amount requested exceeds the amount budgeted, but this bid will be for a period of one year with a one year option thereby allowing sufficient funding to'be available from both fiscal years 2002-2003 a!ld_2!03-20~4. Staff recommends awarding bids in Sections 1,2,3,5 & 6 to Helena Chemical; Section 4 to BWI Co., Inc., low bidder meeting all specifications. Action Required bv Council: Award bids as recommended by Staff. ') - ~ -OJ Date