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<br />e <br /> <br />e <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Appropriation <br /> <br />Source of Funds: General Fund <br /> <br />Account Number: Various <br /> <br />Report: X Resolution: <br /> <br />Ordinance: <br /> <br />Amount Budgeted: <br /> <br />Exhibits: <br /> <br />Agreement <br /> <br />Amount Requested: <br /> <br />Exhibits: <br /> <br />Lellal Opinion Letter <br /> <br />Budgeted Item: YES NO <br /> <br />Exhibits: <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />On July 17, 2003, Executive Staff requested Purchasing to begin a trial program using Procurement Cards. Parks <br />and Recreation and Administrative Services Departments will begin utilizing the P-Cards on October 1,2003. <br /> <br />The Texas Building and Procurement Commission Cooperative Purchasing Program (TBPC Coop) negotiated a <br />contract with Bank One in June 2003 for a three (3) year contract, ending August of 2006. The City of La Porte has <br />issued a requisition to participate in this state contract, utilizing the interlocal agreement approved by City Council <br />July 12, 1994. <br /> <br />City staff is developing detailed policy and procedures that will be completed prior to implementation of the <br />Procurement Card Program. The objectives are to eliminate multiple invoices used for small dollar purchases and <br />provide a tracking system of expenditures with software provided by Bank One. In addition, the City will receive a <br />.75% rebate of the dollar amount spent by using the Procurement Cards. <br /> <br />Attached are the documents requested by Bank One to activate the City's participation with the program. <br /> <br />Staff Recommendation: <br /> <br />Action Required bv Council: <br /> <br />Authorize Staff to proceed with Procurement Card Program with Bank One through State Coop. <br /> <br />Aooroved for Cltv cooo~ A;V <br /> <br /> <br />ger <br /> <br />r -:2-D ?;J <br /> <br />Date <br /> <br />