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<br />Debra FeazelIe, City Manager <br />City of La Porte <br />FYOS Award Letter <br /> <br />6. Monthly internal monitoring of service utilization should be incorporated. Any <br />over/under utilization of five percent (5%) or more shall be documented and submitted to <br />the Harris County Area Agency on Aging with justification by the fifth (5th) working day <br />of the following month along with the invoice submission. <br /> <br />7. As referenced in your present contract, please submit the Insurance Affidavit stating the <br />required contract insurance is currently in effect and will remain in effect through the <br />term of the contract. Also submit a copy of the Insurance Certificates to us indicating <br />the required insurance coverage, the city as an additional in~ured and a wavier of <br />subrogation clause. <br /> <br />8. Please submit a complete inventory of all equipment purchased with Title III Funding. A <br />copy of the Property Control Record Agreement Form has been included in this <br />packet. This form is to be completed in its entirety and returned with the award response. <br /> <br />9. Submit the name of the staff person who may be contacted regarding programmatic <br />Issues: I ) <br /> <br />NAME:I(~~PHONENO.: ~P/.~7tJ;9Y97 <br /> <br />A copy of the Contractor Information Form has been included in this packet. This <br />form is to be completed in its entirety and returned with the award response. <br /> <br />10. Please be mindful that all outstanding financial obligations to Valley hmovative Foods <br />must be fulfilled within forty-five days of the close of fiscal year 2004. Failure to do so <br />could impact the terms and conditions of the following contract award. <br /> <br />11. For the purposes of determining FY05 annual monitoring priorities, a copy of the Risk <br />Assessment Form has been included in this packet. This form is to be completed in its <br />entirety and returned with the award response. <br /> <br />12. Please sign and return the enclosed Certification Regarding Debarment, Suspension, <br />Ineligibility Form with this executed document. <br /> <br />13. Effective for all contracts issued to subrecipient providers beginning with FY05, a copy <br />of the relevant section of the Texas Administrative Code (TAC) for the services(s) <br />contracted is enclosed and made a part of the contract. <br /> <br />For your convenience, enclosed is a copy of the FY05 City of Houston Holiday Schedule <br />(pending council approval) and Monthly Reporting Periods. If your organization observes <br />additional holidays, please forward a COPy of the holiday (s) with the signed award letter. <br /> <br />Acceptance of tbis award letter acknowledging the conditions and limitations detailed herein <br />should be returned to Elizabeth Flores at the Harris County Area Agency on Aging no later <br />than Tuesday, September 14,2004. <br /> <br />c: FY05 Award Letter <br /> <br />3 <br />