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<br />e <br /> <br />e <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: October 24. 2005 <br />Requested By: Cynthia Alpyandpr cA <br /> <br />Appropriation <br /> <br />Source of Funds: <br /> <br />Various <br /> <br />Department: FiAaA~e <br /> <br />Account Number: Various <br /> <br />Report: X Resolution: <br /> <br />Ordinance: <br /> <br />Amount Budgeted: VF.S <br /> <br />Exhibits: <br /> <br />Encumbrance Rollover Report <br /> <br />Amount Requested: <br /> <br />Exhibits: <br /> <br />Budgeted Item: YES~ NO <br /> <br />Exhibits: <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />The City's fiscal year ended September 30, 2005. At that time, there were 31 outstanding purchase orders, <br />encumbrances and budget roll-over requests. The purchase orders represent goods that were ordered and budgeted <br />funds that were committed to procure items necessary to operate the City. We need to re-establish these items for the <br />new fiscal year. This action will have no effect on the working capital of the various funds. <br /> <br />A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as <br />follows: <br /> <br />Fund <br />General Fund <br />Utility Fund <br />Utility CIP Fund <br />Sylvan Beach Fund <br />Vehicle Replacement Fund <br />CIP Fund <br />Technology Fund <br />Golf Course Fund <br />Grant Fund <br />HoteVMotel Fund <br />Total <br /> <br />Number <br />15 <br />3 <br />1 <br />2 <br />3 <br />1 <br />3 <br />1 <br />I <br />---1 <br />31 <br /> <br />Amount <br />$ 137,842.25 <br />42,578.00 <br />17,950.00 <br />8,198.00 <br />794,595.56 <br />2,525.18 <br />14,276.16 <br />1,095.00 <br />50,600.00 <br />4.013.00 <br />1,073,673.15 <br /> <br />The above amendments will not have an impact on the projected working capital balances for fiscal year 2006 because <br />they were budgeted in the fiscal year 2005. <br /> <br />Action Required bv Council: <br /> <br />We are requesting that City Council instruct the Assistant City Manager to amend the various operating budgets for <br />outstanding purchase orders. This is a routine annual transaction to validate open purchase orders. <br /> <br />Approved for City Council Aeenda <br /> <br /> <br />Jp/,lor <br />Date ( , <br />