2006-03-13 Regular Meeting and Public Hearing

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-+~i ~-f~f11 ~{)P(oJ (a 3/)7 JO~ REQUEST FOR CITY COUNCIL AGENDA ITEM. I Agenda Date Requested: March 27, 2006 (Tabled, March 13, 2(06) Requested By: Stephen L. Barr Appropriation Department: P Acc't Number: 015-9892-889-1100 032-0000-371-0105 Report: ...K.-Resolution: _Ordinance:_ Amount Budgeted: $79,000 Exhibits: Letters re: Texas Buy Board Prices Amount Requested: $57,950 Exhibits: Plavm-ound Report, Julv 8. 2000 Exhibits: 1- Memo to City Council, March 21, 2006 Bud eted Item: YES X NO X () e-uJ tv\-PO SUMMARY & RECOMMENDATION The attached Playground Standards Report that was approved by City Council in 2000, shows needs of $30-80k for annual playground replacement for parks in our system, and shows a schedule based on need for all of the parks in our park system We have been budgeting $27,000 annually for equipment, which includes approximately $18,000 for equipment, and $10,000 for fall material, concrete work, and a picnic shelter structure. The estimated cost for this year is approximately $28,000 due to cost increases in materials and equipment. This year during the budget process City Council authorized park playground and park service equipment purchases for the Park to Standards project at Pete Gilliam Park, Yz the park equipment for the recently acquired Spenwick Park, and in addition, Council has requested that we accelerate the purchase of equipment for a prq:>osed park in Park Zone 5. The City is using pricing through the Texas Buy Board, a method of purchasing where the competitive bids are obtained and approved through the State of Texas. The attached letters from May Recreation Equipment Company give the pricing for the total as well as individual costs for each item contemplated. The Miracle Equipment specified is the same equipment that we have used in our parks for the past several years. It is connnercial quality and is serviceable and durable. Spenwick Park: Council chose to fund Yz of the normal $27,000 ($14,000 was set aside) from its discretionary funds, for park equipment for Spenwick Park in the current year, with the rest to follow at a later date. The cost of Spenwick Park equipment exceeds the funds set aside for the project by $5,600. Adding this funding would allow the purchase of the standard equipment for this park and then, as planned, complete the concrete work, and shelter, in FY 06-07. Council may choose to include this equipment at this time by funding the difference, or a portion of the amount of the cost overrun can be deducted from the total bid, and we would purchase the modular play structure and border timbers only. Park Zone S park: This proposed park was not included in the FY 05-06 budget; however, funds in the amount of $38,261 are available iJ]. Park Zone 5 for park development that is earmarked for this purpose. The City is currently negotiating a SPARK Park with the LPISD at property the District owns at the intersection of "0" Street and Sens Road, and is purchasing the equipment in advance of an anticipated agreement with the District to service the needs of citizens in Park Zone 5. To provide for a standard park for this zone, staff proposes to purchase the standard equipment, along with other enhancements (ie. baseball backstop), the standard concrete work and picnic shelter, fall material, etc. In addition, at this park we would look at a connector sidewalk to the Spencer Landing subdivision along "0" Street, as well as a walking trail in the proposed park At this time we are gathering prices for sidewalk and trail; we currently do not know the footprint of the proposed school on this property so we don't know how much available space we will have for the park or exactly where it will be located When those things have been determined, staff will present to Council for consideration. Pete Gilliam Park: Council approved this CIP project in the FY05-06 budget based on the above mentioned Playground Standard Report. Another option that may be considered by Council is to defer the parks