2006-03-13 Regular Meeting and Public Hearing

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested Requested By: Martha Appropriation Source of Funds: Department: Account Number: Report: X Resolution: Ordinance: Amount Budgeted: Amount Requested: Exhibits: Attachment A Budgeted Item: YES NO Exhibits: Coding Filet Sheet SUMMARY & RECOMMENDATION Friday, March 17,2006, I received a phone call from the City of Shoreacres advising Harris County did not have equipment available for them to use in the upcoming school district election. Harris County advised Shoreacres the City of La Porte would be tabulating their election results. The school district has separate contracts with both Shoreacres and Morgan's Point. A meeting was held between all entities and a conference call was made to Harris County. It was determined we could code each entity separately and all tabulation could be completed at the City of La Porte Central Counting Station. Since Shoreacreas and Morgan's Point are cancelling their General Elections, and we already have a contract with the school district there is no need for contractual changes. We will bill the school district for their portion as outlined in our existing contract. Due to the lack of equipment, staff recommends the City of La Porte tabulate all election results for La Porte Independent School District including boundaries of Shore acres and Morgan's Point. Upon the completion of this election, staff recommends meeting with all entities to determine future needs. Action Reauired bv Council: Provide staff approval to expand election duties to include Morgan's PointlShoreacres/La Porte Independent School District Joint Election for May 13, 2006 and discuss possible joint elections with all three cities in the future.. _ -1-- c~(;) - 0 G, Date