2008-11-10 Regular Meeting, Public Hearing and Workshop Meeting of the La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 8, 2008 Requested By: Stephen L. Barr Department: Parks & Recreation Report: Resolution: Ordinance: Attachments: Agreement Attachments: Attachments: Appropriation Source of Funds: Fund 15, Fund 48 Acc't Number: 048-9892-975-1100 015-9892-975-1100 Amount Budgeted: $4,100,000 Requested: $2,700,000 Budgeted Item: YES X NO SUMMARY & RECOMMENDATION As was discussed and authorized by Ordinance in the August 11 City Council meeting, the City of La Porte issued a Request for Qualifications for a Construction Manager -at -Risk for this project. The RFQ was sent to five pre -qualified contractors as well as additional contractor, and advertised through the Bayshore Sun and other contact points. The City received one response from Patak Construction, Inc. (PCI). Other potential contractors were not inclined to participate (see attached Purchasing document). PCI has been pre - qualified according to City of La Porte Ordinances as a precursor to their selection at the thirty days working capital level. Approximately 50% of the proposed work under the contract will be sub- contracted by PCI and 100% of the work will be protected by both Performance and Payment bonds. Staff and the City's architect Bob Randall have met with PCI and developed a contract that will provide construction services through the Construction Manager -at -Risk for the project as was designated by Council. Mr. Randall will continue to work with the Construction Manager at Risk, PCI, to incorporate value engineering into the project to provide the product at a not to exceed cost. The PCI pre -construction services portion of the contract is $6,500 and a percentage of 5.5% of the overall cost of this portion of the contract (excluding the Musco portion), of $2,700,000, for bidding costs, performance & payment bonds and other variable costs of construction under the Construction Manager at Risk form of procurement . In addition, PCI is requesting $230,000 in fixed costs to provide base cost of services, including on -site facilities, staffing, storage, and associated expenses for the project. The overall budgeted amount for this portion of the project is $2,700,000 which will be administered by PCI to accomplish the proposed scope of work to be provided by the City's architect for the project, Randall -Porterfield Architects, Inc. PCI's proposed total cost of services is approximately $385,000, or 14.2% of the overall $2,700,000 budgeted for this portion of this project, which is in line with its size. The funding for this project has been established based on the FY08-09 budget process and funding is available in Fund 15 for this project. Staff recommends approving and authorizing an agreement between the City of La Porte and Patak Construction, Inc. (PCI) to provide Construction Manager at Risk services for the West Side Sports Complex and Park according to the agreement provided. Consider approving and authorizing an agreement between the City of La Porte and Patak Con truction, Inc. (PCI) to provide Construction Manager at Risk services, and appropriating an amount of $2,7 Aec from Fund 048 and Fund 015 for the West Side Sports Complex and Park, with PCI's portion of the rcostat $6,500 plus 5.5% of the total project cost, according to the agreement provided. A bibved for Cit-4 (Rouncil Agenda t Ron Bottoms, Ci y Manager Da