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<br />Agenda Date Requested: <br /> <br />Sentember 14. 2009 <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Appropriation <br /> <br />Requested By: S. Gillett <br /> <br />Department: <br /> <br />Public Works <br /> <br />Report: X Resolution: <br /> <br />Ordinance: <br /> <br />Exhibits: <br /> <br />Source of Funds: <br /> <br />GEN957 <br /> <br />Account Number: <br /> <br />015-9892-957-11 00 <br /> <br />Amount Budgeted: $1.000.000 <br /> <br />Amount Requested: $206.450 <br /> <br />Proposal to Perform Preliminary Engineering <br /> <br />Budgeted Item: Yes <br /> <br />Exhibits: <br /> <br />Agreement <br /> <br />Exhibits <br /> <br />SUMMARY & RECOMMENDATION <br />Upon completion of the City-Wide Master Drainage Plan, Klotz was selected to perform a detailed study of drainage <br />problems in Fairmont Park East, specifically along Fleetwood Drive and adjacent streets. The initial results of this study <br />were presented to the Drainage and Flooding Committee on June 24, 2009. After discussion and comments from <br />Committee Members, staff and area residents, Klotz examined, in detail, two (2) alternatives and made recommendations at <br />a subsequent meeting on July 29,2009 to consider a combination of the two (2) alternatives. After discussion and comments <br />from Committee Members, staff and area residents at the August 19, 2209 meeting, The Committee directed staff to <br />negotiate a contract to prepare a Preliminary Engineering Report (PER) to evaluate all alternatives and recommend a cost- <br />effective solution to the problem. Once the PER is completed and accepted, final design and construction can begin on the <br />final selected solution. Klotz has presented an Engineering Agreement to perform the Preliminary Engineering Report <br />(attached). The cost of the Proposal is as follows: <br /> <br />Basic Services - Lump Sum <br />XP-SWMM Modeling <br />No-Impact Report (Flood Control) <br />Preliminary Design <br />Prepare PER <br />Reimbursable Expenses <br />Subtotal Lump Sum <br />Basic Services - Not to Exceed <br />Project Management/Meetings <br />Mitigation Plan (Flood Control) <br />Address Comments - City and Flood Control <br />Subtotal Not to Exceed <br />Additional Services <br />Geotechnical Analysis <br />Surveying <br />Subtotal Additional Services <br /> <br /> <br />$22.500 <br />6,500 <br />24,500 <br />19,200 <br />~ <br /> <br />$ 73,100 <br /> <br />$20,900 <br />10,500 <br />14.800 <br /> <br />. ----- <br /> <br />$ 46,200 <br /> <br />$ 7,700 <br />79.450 <br /> <br />$ 87.150 <br />$206.450 <br /> <br />uired b Council: Authorize the City Manager to execute an agreement with Klotz Associates to <br />eliminary Engineering Report for the Fleetwood Drive Street and Drainage Project for a total cost of <br /> <br />