2009-10-12 Regular Meeting, Public Hearing and Workshop Meeting of La Porte City Council minutes

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 26, 2009 Requested By: Stephen L. Barr Department: Parks & Recreation Report: X Resolution: Ordinance: Exhibits: Exhibits: Exhibits: Exhibits: Bid Tabulation. Bid #10003 Bidder's List Recommendation, Huitt-Zollars, Inc. Appropriation Source of Funds: Fund 15 & Fund 44 Account Number: 015-9892-893-1100 044-9892-981-1100 Fund 15 $1,792,945 Amount Budgeted: Fund 44 $ 850,000 Amount Requested: $1,381,148 Budgeted Item: YES X NO SUMMARY & RECOMMENDATION Sealed Bid #10003 for construction of an approximate 6.7 mile bicycle -pedestrian trail on Fairmont Parkway, and sidewalks and extensions on Bay Area Boulevard, and Canada Road for the City of La Porte was sent to twenty contractors. Bids were opened on October 14, 2009 with eight contractors responding. Lucas Construction, Inc. submitted the low bid meeting specifications, for the Base Bid and Supplemental Bid items totaling $1,104,918.50 for construction of the trail segments according to the plans and specifications provided. With the addition of a twenty-five percent contingency of $276,229.50, the total requested for this project is $1,381,148.50. The proposed trail is a major component of the City of La Porte Bicycle -Pedestrian Trail Master Plan, adopted by City Council in 2003. The project will provide a 10' concrete bicycle -pedestrian pathway along the south side of Fairmont Parkway from 8"' Street to the eastern boundary of La Porte at Willow Spring Gulley, and two 8' concrete sidewalk extensions on Canada Road and Bay Area Boulevard between Spencer Highway and Fairmont Parkway. The pathway, when completed, will provide an east -west connector between the cities of La Porte and Pasadena, and also connect to the north -south routes along Bay Area Boulevard and S. Broadway, providing access for citizens and visitors to travel into the La Porte business areas from the western side of the city. The City of La Porte has worked with Lucas Construction, Inc. on several projects, including Pine Bluff Park, and is the prime sub -contractor on the West Side Sports Complex and park currently under construction on Canada Road. The firm has many years of experience in the construction of transportation infrastructure, including parking lots, sidewalks, and bicycle -pedestrian pathways. Council has approved funding for the Fairmont Parkway portion of the project in Fund 15, and funding for the Canada Road -Bay Area Boulevard portions of the project in Fund 44. Fund share from Fund 15 with contingency, is $1,142,957 and fund share from Fund 44 with contingency is $238,191. Both portions of the project are within the budgeted amounts. Staff recommends acceptance of the overall low bid from Lucas Construction, Inc. for construction of the bicycle -pedestrian pathway along the south side of Fairmont Parkway, and sidewalks and extensions on Bay Area Boulevard, and Canada Road for the City of La Porte in the amount of $1,381,148 according to the plans and specifications provided. Action Required by Council: Consider acceptance of the overall low bid from Lucas Construction, Inc. for construction of the icy e-pedestrian pathway along the south side of Fairmont Parkway, and sidewalks and extensions on Bay Area oulevard, and Canada Road for the City of La Porte in the amount of $1,381,148 according to the plans ands ications r vided. A nn nva Fnr f iAr n... 1 A ---A- Ron Date