2009-10-26 Regular Meeting, Public Hearing and Workshop Meeting of La Porte City Council

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of the Public Notice. You must provide an actual newspaper copy of the Public Notice to the following: TX Dept. of Public Safety Emergency Management Division Attn: Mitigation Section P.O. Box 4087 Austin, Texas 78773-0226 The application period for FEMA-1791-DR-TX ends on March 13, 2010. The application period is important because scope of work changes cannot be made after the application period expires. No new activities or activities that have not been pre-identified, submitted, and FEMA approved can be considered after the application period expires. This project must be completed within twenty-four months. This means your project must be completed by September 29, 2011 or sooner. If, due to extenuating circumstances, the project cannot be completed within this period, the sub-grantee must request an extension to the period of performance. This request must be in writing and received by the State 90 days prior to the project completion date of September 29,2011. You are required to submit a Quarterly Progress Report to this office no later October 15th, January 15th, April 15th, and July 15th of each year until the project is completed. A report with 2 consecutive quarters indicating no progress may result in your project funding being forfeited. A copy of the report format is enclosed for your use and may be reproduced as required. (See Enclosure 2.) Requests for the reimbursement of expenses may be submitted quarterly during the grant performance period. Payments will be made within 21-30 days after receipt of complete and accurate documentation. The reimbursements must be disbursed by the sub-grantee within 10 working days of receiving the funds. Failure to do so, per FEMA grants management regulations and the State Hazard Mitigation Team, will be considered poor grants management and could affect future grant applications. (See Enclosure 1) , Any contract for service associated with this project, must be issued in accordance with local, State, and Federal laws. Contract material and labor costs must be specific and considered reasonable, "cost plus" type contracts will not be acceptable. For any contract awarded, a copy of the contract will be forwarded to the State with the first quarterly repOlt following award, along with a report from the Excluded Palties List System (www.epls.gov) showing that the chosen contractor is not currently excluded. As notification that the project has concluded and is ready for the fmal audit, the sub-grantee will submit the Celtificate of Completion along with a final quarterly repOlt containing a recap of all project expenditures. A copy of the form is attached. (See Enclosure.4) A chief elected official or his/her designated representative must sign this document. Final project payments will be made based upon the certificate of completion, and the final inspection and audit by our staff.