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<br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: November 9,2009 <br /> <br />Appropriation <br /> <br />Requested By: Stephen L. Barr <br /> <br />Source of Funds: <br /> <br />C&pital Improvement <br /> <br />Department: Parks & Recreation <br /> <br />Acc't Number: <br /> <br />015-9892-961-1100 <br /> <br />Report: --LResolution: _Ordinance: _ <br /> <br />Amount Budgeted: <br /> <br />$66,238 <br />$74,167 <br /> <br />Exhibits: <br /> <br />Bid Tabulation Sealed Bid #10002 <br /> <br />Amount Requested: <br /> <br />Exhibits: <br /> <br />Bidder's List <br /> <br />Bud!!eted Item: <br /> <br />YES X <br /> <br />NO X <br /> <br />Exhibits: <br /> <br />Letter of Recommendation <br /> <br />SUMMARY & RECOMMENDATION <br />The Brookglen Pool Roof was scheduled for replacement in the FY 2008-09 Budget. The roof wa<> <br />heavily damaged by Hurricane lke and the City also received insurance funds for replacement of this roof. <br />Sealed Bid #09011 for replacement of the Brookglen Pool House roof was sent to seven vendors. Bids <br />were opened on October 29, 2009 with four vendors responding. Hull & Hull, Inc. submitted a bid meeting <br />specifications for the replacement roof of $90,635, with a $20,000 deduct for the alternate bid for a standing <br />seam roof, for a final low bid of $70,635 for the replacement roof (see attached Bid Tabulation & Engineer's <br />Letter of Recommendation). With the addition of a five percent contingency of $3,532, the total funding required <br />is $74,167. <br />There is a budget shortfall of $7,929 with the addition of the 5% contingency, which can be taken from <br />the Capital Improvement Fund contingency. The unused insurance funds that were received were returned to the <br />General Fund after completion of the other projects. This project, and the Sylvan Beach Fishing Pier, are the last <br />lke-related facility repair projects that we will be pursuing. <br />Staff recommends acceptance of the low bid from Hull & Hull, Inc. totaling $70,635 plus contingency <br />of $3,532 for a total award of up to $74,167, for replacement roof for Brookglen Pool free standing roof <br />according to the plans and specifications provided. <br /> <br /> <br />Action Required bv Council: <br />Consider award of bid to Hull & Hull, Inc. totaling $70,635 plus contingency of $3,532 for a total <br />war of up to $74,167, for replacement roof for Brookglen Pool free standing roof according to the plans and <br />specifi ations provided. <br /> <br />enda <br /> <br />Ron Bottoms, City Manager <br /> <br />/I 11/0., <br /> <br />Date <br />