2009-10-26 Regular Meeting, Public Hearing and Workshop Meeting of La Porte City Council

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CITY OF LA PORTE GENERAL TERMS & CONDITIONS CONSTRUCTION CONTRACTS 1. RECEIPT AND OPENING OF BIDS The City of La Porte, (hereinafter called the "Owner"), invites bids on the form attached hereto. Sealed bids shall be submitted, including one (1) marked original and one (1) duplicate on the original forms and clearly marked with bid number and description. This form must be fully completed and signed by authorizing agent when submitted. The name and address of bidder shall be marked on the outside of submitted bid packet. Owner will receive bids at the Purchasing Office, 2963 N. 23rd Street, La Porte, TX 77571. Bids will be publicly opened and read aloud in the upstairs Training Room immediately after the closing hour of said date. An elevator is not available. Please contact purchasinq at 281-470-5126 if accommodations are needed. Any bid received after the time and date specified shall not be considered. All blank spaces for bid prices must be filled in, in ink or typewritten figures. This form must be fully completed and signed by authorizing agent when submitted. The Owner may not consider any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the scheduled time for receipt of bids or authorized postponement thereof. No bidder may withdraw a bid within sixty (60) days after the actual opening. 2. BID MODIFICATIONS Any bidder may modify their bid by written communication at any time prior to the scheduled receipt of bids, provided such communication is received by the Owner prior to c10sinq time. The communication should not reveal the bid price but should provide the addition or subtraction or other modification so that the Owner will not know the final prices or terms until the sealed bid is opened. 3. METHOD OF AWARD Contract will be awarded to the lowest responsible bidder or to the bidder who provides the goods specified herein at the best value for the City of La Porte, in compliance with Texas Local Government Code, Chapter 252.043. The City of La Porte reserves the right to select the method in the best interest of the City, as determined by the Purchasing Agent. Best value criteria includes, but is not limited to: . All costs including installation, warranty, maintenance, over all life cycle . Quality of the goods or services . Reputation of the bidder or bidder's goods and services . Extent to which goods or services meet the City's needs The City of La Porte Council reserves the right waive any informalities or technical errors that, in its judgment, will best serve the interests of the City. Furthermore, the Owner reserves the right to award per item, lump sum, base bid, adjusted base bid, and/or any combination of alternates or options deemed in the best interest of the City of La Porte.