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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 14.2010 Appropriation 005 Transportation Fund Source of Funds: 015 Capital Improvement Fund Requested By: Stephen L. Barr Department: Parks & Recreation Acc't Number: 005-9892-994-1100 015-9892-893-1100 $304,000 $234,933 Report: -1L-Resolution: _Ordinance:_ Amount Budgeted: $304,000 $538,933 Exhibits: Bid Tabulation Sealed Bid #10024 Amount Requested: Exhibits: Bidder's List Budt!eted Item: YES X NO X Exhibits: Engineer's Recommendation SUMMARY & RECOMMENDATION Sealed Bid #10024 for the San Jacinto Pedestrian Pathway and Lighting Project construction for the City of La Porte was sent to twenty-seven contractors and representatives. Bids were opened on May 27, 2010 with nine vendors responding. Lucas Construction, Inc. submitted the low bid meeting specifications, for the project in the amount of$489,939. The original scope of work, and budget for this project was for the pedestrian pathway only. Funding for the original scope was budgeted and is available through the 005 Transportation Fund in the amount of $304,000. During the review process, the project scope was expanded to include lighting along this major corridor tying the Five Points Town Plaza to the Sylvan Beach Park. It will also be a major pedestrian bicycle corridor for schoolchildren, serving three separate campuses. There are surplus funds in unused trail funding for Fairmont Trail project (Project GEN893) to fund the additional lighting costs for this project. There is an unencumbered balance in this account of $493,686 due to the excellent bid we received for this project in December 2009. Staff is requesting authorization by Council for the use of a portion of these funds to provide a base price difference needed for the lighting portion of this project, of$189,686 and $234,933 including contingency. Staff recommends acceptance of the low bid from Lucas Construction, Inc. as low bidder meeting specifications in the amount of $489,939, plus a 10% contingency, for a total of $538,933. The contingency will provide funding for concrete testing services to be provided by Professional Service Industries, Inc. (P.S.I.), a local La Porte testing service an amount not to exceed $6,000. The company expects to complete the project in 99 days after the Notice to Proceed. Action Reauired bv Council: Consider award of bid and authorization to execute a contract with Lucas Construction, Inc. for constru tion of the San Jacinto Pedestrian Pathway and Lighting Project according to the plans and spe lca 'ons, in the amount $489,939 with a contingency of 10% for a total price not to exceed $538,933; and rove e transfer of funds from Project GEN893 in the amount of $234,933. , h/to Date