06-13-11 Regular Meeting of Fiscal Affairs Committee

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CITY OF LA PORTE GENERAL TERMS & CONDITIONS 1. RECEIPT AND OPENING OF PROPOSALS The City of La Porte, (hereinafter called the "Owner "), invites proposals on the form attached hereto. Sealed proposals shall be submitted including one (1) marked original and six (6) duplicates on the original forms and clearly marked with RFP number and description. Owner will receive proposals at the Purchasing Office, 2963 N. 23 Street, La Porte, TX 77571. Proposals will be publicly opened immediately after the closing hour of said date. Vendor name only will be read aloud so as to avoid disclosure of contents. Any proposal received after the time and date specified shall not be considered. The Owner may not consider any proposal not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all proposals. Any proposal may be withdrawn prior to the scheduled time for the opening of proposals or authorized postponement thereof. 2. PROPOSAL MODIFICATIONS AND ADDENDUMS Any offeror may modify their proposal by written communication at any time prior to the scheduled receipt of proposals, provided such communication is received by the Owner prior to closing time. The communication should not reveal the proposal price, but should provide the addition or subtraction or other modification so that the Owner will not know the final prices or terms until the sealed proposal is opened. Owner shall not provide interpretation of the proposal language to any respondent orally. Such communication must be in writing. Every request for such interpretation should be in writing addressed to the Susan Cream, Purchasing Manager, 2963 North 23 Street, La Porte, TX 77571 or e- mailed to creams(c�laportetx.gov. All requests shall be received at least five (5) days prior to the scheduled time for receipt of offers. Any and all such interpretations and any supplemental instructions, will be in the form of written addenda to the specifications which, if issued, will be posted on City website, www.laportetx.gov no later than three (3) working days prior to the scheduled time for receipt of offers. Potential respondents are responsible for checking City website for additional solicitation documents. Failure of any respondent to receive any such addendum or interpretation shall not relieve them from any obligation of submittal. All addenda issued shall become part of the contract documents and must be acknowledged as received on submitted document. 6