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• • <br />SECTION I: INTRODUCTION <br />PURPOSE OF THE POLICY <br />In order to protect the interest of the City and to ensure like and consistent treatment for all, awell- <br />defined Travel Policy is needed. Uniform policies are necessary to govern expense allowances for <br />employees who travel on official City business. <br />SCOPE <br />This policy is applicable to all individuals who travel on official City business or to promote the <br />interests of the City. The primary responsibility for authorizing travel and other business related <br />expenses and for enforcement of the particulars of this policy rests with the Department Directors. The <br />Department Director is also responsible for ensuring that all requests for, and approval oiy activities <br />requiring travel are official City business relating to the duties and responsibilities of the employee <br />making the request. <br />AUTHORIZATION <br />All travel at the expense of the City shall be made only upon authorization and approval of the <br />Department Director or his designee. Before making a trip, the City employee must submit a Travel <br />Request Form on which the nature of the trip, destination, times and dates of the beginning and end of <br />off cial .leave and estimates of the cost must be stated. All requests for employee travel should be <br />budgeted and must be approved in advance by their Division Manager. All requests for Out-of--State <br />Travel or any unbudgeted trips for ~ City employee must be approved by the City Manager. <br />