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• • <br />,, <br />SECTION IV: PAYMENTS <br />ADVANCES <br />The Travel Request Form must be completed and submitted to the Finance Department with <br />documentation attached. <br />Documentation would normally include a copy of the registration form which includes the dates of the <br />trip, costs, location, times, etc. <br />Employees requesting advances should always remember to submit their requests well in advance of <br />their departure date in order to ensure that the Travel Request has had time to clear all of the necessary <br />reviews. <br />Advancing money does not constitute approval for the expenditures of the entire amount <br />advanced. <br />Out-of--state travel requires approval by the City Manager's Office. A written request for pernussion <br />along with justification to travel out of state must be submitted to the City Manager along with a <br />conference description. <br />NOTE: Disregarding any of the above steps could delay processing of the travel request. <br />Discretion remains with the City Manager, or his designee, in approving travel expenses to <br />provide for unusual circumstances. <br />7 <br />