03-04-04 La Porte Development Corporation Minutes

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~ City of La Porte Interoffice Memorandum From: Mayor Pro Tempore and City Council ~\ Debra Brooks Feazelle, City Manager ()-- July 2, 2004 6 To: Date: Subject: Audit Committee & La Porte 4B/Development Corporation Board I have recently polled City Council Members who are also members of the Audit Committee and the La Porte 4B/Development Corporation Board in an attempt to schedule both entities' quarterly meetings on a non-conflicting schedule; so as to afford Council members the opportunity to attend both meetings. It is mandatory for the Audit Committee to meet quarterly to receive the annual investment report, as well as, any other business that comes on their agenda. Typically these meetings would be regarding Tax/Sale information and usually take no more than 30 minutes. However, the last few Audit Committee meetings have lasted quite a bit longer due to the senior citizen tax requests and the City Council Travel Policy. Now that both of these issues have been resolved and are behind us, the committee meetings should be no longer than 30 minutes. After visiting with Chairman Chuck Engelken, the Audit Committee will start scheduling their meetings on the 2nd City Council Meeting of April, July, October, and January. In the event something large comes up on the Agenda, staff will notify the chairman and a special meeting will be called as necessary. Audit Committee Members polled: Chairman Chuck Engelken Member Howard Ebow Alternate Member Peter Griffiths Alternate Member Barry Beasley Note: There is a member vacancy due to James Warren's passing that needs to be filled after the July 24th election. After polling the La Porte 4B/Development Corporation Board President Pat Muston and the below City Council members who are also LPDCB representatives, it was decided if they meet quarterly they will schedule their meetings on the 2nd City Council Meeting of March, June, September, and December 4BIDevelopment Corporation Representatives polled: Chuck Engelken Peter Griffiths Note: Former Councilman Bruce Meismer was not polled.