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<br />e <br /> <br />tit <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: Ma <br /> <br /> <br />Public Works <br /> <br />Requested By: <br /> <br />Steve <br /> <br />xx <br /> <br />Report <br /> <br />Resolution <br /> <br />Ordinance <br />. <br /> <br />Exhibits: Cost comparison breakdown on copy machine <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />Public Works presently has a Canon NP-500 AF copying machine that <br />is approximately four (4) years old, with over six hundred <br />thousand (600,000) copies having been logged. This copying <br />machine is used by Public Works and Parks & Recreation with a <br />monthly copy volume of approximately twenty thousand (20,000). <br />The present lease agreement will expire October 1989. <br /> <br />In the past year, service calls have become more frequent, and the <br />copy quality continues to deteriorate. After reporting this <br />problem to the service repair man, I was informed the optics were <br />damaged and would be very costly to repair. In addition to these <br />problems, the copies per minute has dropped to around 20 cpm for <br />this 50 cpm machine. <br /> <br />Quotes have been obtained for a new copier on a thirty-six (36) <br />month lease plan from five (5) companies. After careful <br />consideration of the quality of copies, the features, and the cost <br />per month, a Sharp SF8800 model is preferred. The price quoted <br />includes lease, all inclusive maintenance agreement (supplies), <br />copy control device, and pay-off of the present lease of the <br />Canon. <br /> <br />Zeno Systems supplying the Sharp SF8800 is low quote meeting all <br />requirements. At the present time, Public Works oharges five (5) <br />cents a copy that will help absorb the cost of the new lease. <br /> <br />Staff's recommendation is to lease a Sharp SF8800 copier for a <br />period of thirty-six (36) months from Zeno Systems. <br /> <br />Action Required by Council: <br /> <br />Authorize expenditure of funds totaling $7,220.04 a year for a <br />3-year lease of a Sharp SF8800 model copy machine from Zeno <br />Systems, low quote meeting all requirements. <br /> <br />Availability of Funds: <br /> <br />XX General Fund <br />Capital Improvement <br />Other <br /> <br />Water/Wastewater <br />General Revenue Sharing <br /> <br />Account Number: 001-700-700-507 Funds Available: XX YES NO <br /> <br />Approved for City Council Agenda <br /> <br />~~~. Herrera <br /> <br />City Manager <br /> <br />'?J \~ \~I\ <br />DA <br />