1992-05-18 Regular Meeting - Laserfiche WebLink

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~ST FOR CITY COUNCIL AGEN'ITEM Agenda Date Requested: May 4, 1992 Requested By: John Joerns Department: Assistant City Manager Administration __xx Report Resolution Ordinance Exhibits: 1. 2. 3. 4. 5. Ordinance No: IKifO Ordinance No: 114' USTI Contracts Summary of IBM Contracts August 14, 1991 Memo Re: Proposed FY '91-'92 Budget Approving Contracts with USTI Approving Contracts with IBM SUMMARY Be RECOMMENDATION Selection of a Stand Alone System for "Integrated Computer Aided Dispatch, Pollee Records and Court Management System" As indicated in the Vendor Selection report previously distributed to Council on April 10, 1992, the evaluation process is complete. We have now concluded our contract negotiations with USTI. The attached contracts submitted by USTI have been reviewed by Chip Collins of the Accord Group, the MIS Steering Committee and Knox Askins, City Attorney. During the evaluation/negotiation process a change to the vendors proposal was made. The hardware configuration was upgraded from the original IBM model AS4oo-9404-D25. The Accord Group, the MIS Steering Committee and USTI did a more detailed evaluation of the current police database that is to be converted to the new IBM AS400. It was found that the five year accumulation of vital police records now stored on the Data General would require a larger engine to store and process. The proposed hardware configuration was changed to the IBM model AS4oo-9404-E25 at an additional cost of $33,444. Some of the upgrade cost was offset by reductions in the system software and utilization of existing personal computers as terminals where possible. Total System Costs and Funding Sources During the FY '91-'92 budget sessions (Page 2, August 14,1991 memo attached) Council was informed that the budget was extremely tight. One option discussed was to defer some expenses associated with a Municipal Court System to FY '92-'93. The contract negotiations with USTI were carried out with that in mind and therefore, a staggered payment plan was developed. The projected revenues and costs are as follows: Funds Available: Capital Improvement Fund Budget Revenue Sharing Budget Criminal Justice Grant - First Year Criminal Justice Grant - Second Year $ 177,500.00 $ 20,000.00 $ 65,507.00 $ 18.108.00* TOTAL FUNDS AVAILABLE $ 281,115.00 Project Costs: Proposal, Selection and Consulting $ 13,300.00 As Proposed: Software Ucense Fees Installation and Training IBM Hardware Non-IBM Hardware System Software Cash Receipts Hardware Education Omni Cad Equipment $ 57,700.00 $ 23,240.00 $ 119,091.00 $ 2,080.00 $ 33,360.00 $ 2,503.00 $ 3,400.00 .$ 26.375.00 TOTAL AS PROPOSED $ 281,043.00