O-2013-3476 amending Fiscal 2012-2013 budget

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 11, 2013 Requested By: Stephen L. Barr Department: Parks & Recreation Report: X Resolution: Ordinance: Exhibits: Quote Tabulation Exhibits: Exhibits: SUMMARY & RECOMMENDATION The Pecan Park Sports Complex has centrally located restroom facilities to service the 10 baseball fields located at the park. This has created hardship for older visitors as well as very young participants who have a substantial walk to get to the existing facilities. The City issued a design -build project quote to add an additional satellite restroom facility on the north end of the park to accommodate those needs. Staff requested the use of $40,000 in funding from leftover bond money from the original project in a previous Council meeting, based on an estimate by an outside consultant. Funding at the $40,000 level was approved in the FY2013 Budget Amendment presented at the January 286' Council meeting. Quotes were opened January 31 s` for the design build project. The apparent low quote was received from Aztec Remodeling and Landscaping in the amount not to exceed $48,700. There are sufficient funds in the remaining Fund 48 funds to meet this $8,700 budget shortfall that would be available upon approval by the City Council. Staff recommends acceptance of the apparent low quote from Aztec Remodeling and Landscaping in the amount not to exceed $48,700 for design -build installation of a satellite restroom facility for Pecan Park Sports Complex as the quote best meeting the needs of the City, and approving additional available funding from Fund 48 bond monies. Action Required by Council: Consider acceptance of the apparent low quote from Aztec Remodeling and Landscaping in the amount not to exceed $48,700 for design -build installation of a satellite restroom facility for Pecan Park Sports Complex as the quote best meeting the needs of the City, and approving additional available funding from Fund 48 bond monies. Approved for City Council Agenda Corby D. Alexander, City Manager Date Appropriation Source of Funds: Fund 48 Acc't Number: 048-9892-984-1100 Amount Budgeted: $40,000 Amount Requested: $48,700 Budgeted Item: YES X NO SUMMARY & RECOMMENDATION The Pecan Park Sports Complex has centrally located restroom facilities to service the 10 baseball fields located at the park. This has created hardship for older visitors as well as very young participants who have a substantial walk to get to the existing facilities. The City issued a design -build project quote to add an additional satellite restroom facility on the north end of the park to accommodate those needs. Staff requested the use of $40,000 in funding from leftover bond money from the original project in a previous Council meeting, based on an estimate by an outside consultant. Funding at the $40,000 level was approved in the FY2013 Budget Amendment presented at the January 286' Council meeting. Quotes were opened January 31 s` for the design build project. The apparent low quote was received from Aztec Remodeling and Landscaping in the amount not to exceed $48,700. There are sufficient funds in the remaining Fund 48 funds to meet this $8,700 budget shortfall that would be available upon approval by the City Council. Staff recommends acceptance of the apparent low quote from Aztec Remodeling and Landscaping in the amount not to exceed $48,700 for design -build installation of a satellite restroom facility for Pecan Park Sports Complex as the quote best meeting the needs of the City, and approving additional available funding from Fund 48 bond monies. Action Required by Council: Consider acceptance of the apparent low quote from Aztec Remodeling and Landscaping in the amount not to exceed $48,700 for design -build installation of a satellite restroom facility for Pecan Park Sports Complex as the quote best meeting the needs of the City, and approving additional available funding from Fund 48 bond monies. Approved for City Council Agenda Corby D. Alexander, City Manager Date