O-2014-3516 amend City of La Porte FY2013-2014 Budget

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 27, 2014 Requested By: David Mick Department: Public Works Report: Resolution: Ordinance: Exhibits: Event Flyer 2014 HHW Collection Day Exhibits: LEPC Contribution Background Exhibits WCA Contribution Background Budget Source of Funds: Fund 001 (General, Solid Waste) Account Number: To be Created Amount Budgeted: S0 Amount Requested: U11 to $7.500 Budgeted Item: No SUMMARY & RECOMMENDATION The City hosted two prior Household Hazardous Waste (HHW) Collection Events previously in April 2011 and April 2013. Staff is proposing to host a third event April 5, 2014 primarily utilizing private donations to fund the event. A summary of the 2014 event details is included in the attached event flyer Miscellaneous event information: • The 2014 event will serve La Porte, Shoreacres, and Morgan's Point residents as did the prior two events. • A total of 25 -tons of hazardous waste and 3 -tons of electronic waste was accepted and properly recycled, treated or disposed at the 2011 and 2013 events (combined). • All three member cities of the LaPorte, Shoreacres, Morgan's Point Local Emergency Planning Committee (LEPC) will provide staff for the events, and LEPC along with local industries will provide volunteers. • The final cost for the 2011 and 2013 event was $28,500 and $20,500 respectively. Projected out of Docket cost for the 2014 event is $24,500 though staff recommends a budget estimate of $30,000. • Proposed funding includes a firm $12,500 from WCA, the City's commercial solid waste contractor, to go along with LEPC's projected $10,000 - $14,000 (Estimate $12,000) proceeds from LEPC's planned March 5 golf outing. Projected WCA + LEPC contribution to the 2014 event is $24,500. • Assuming a scenario of total event cost equal to $30,000 (high estimate) - $22,500 total from WCA and LEPC (low estimate) = $7,500 maximum contribution by the city. The final city out-of-pocket contribution may also be ZERO. Action Required by Council: Consider approval or other action to authorize the City Manager to: 1) Expend up to $30,000 for the 2014 Household Hazardous Waste Collection Event. 2) Accept contributions from WCA and LEPC to fund the event. 3) Expend up to $7,500 from the General Fund Solid Waste Division budget in the event that the final collection event cost exceeds the WCA and LEPC contributions. I