O-2014-3516 amend City of La Porte FY2013-2014 Budget

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 10, 2014 Requested By: Traci Leach Department: Administration Report: Resolution: Ordinance: Attachments: HOA Commitment Attachments: SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. The Brookglen HOA had a project approved in October 2013 and a second project for Shady Oaks was approved on January 13, 2014. There is $13,825 remaining. The Fairmont HOA has requested Council consideration of an entryway project with a scope as follows: • Installation of electrical service at two entryways- one at Spencer Highway and Farrington and another at Spencer Highway and Valleybrook • Installation of irrigation system to serve the flower beds at each of the two entryways The Fairmont HOA Board has approved a contribution of $5,000. Staff solicited quotes from three electrical companies and received a low quote from Kevin Heine Electrical Services for $7,850 for electrical work. Irrigation materials and installation is estimated to cost $2,150 for a total project budget of $10,000. In-house forces will be utilized for the irrigation work. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Fairmont Park HOA for a community cooperation project (installation of electrical and irrigation at 2 entryways) for a total City contribution of $5,000. Approved for City Council Agenda Corby D. Alexander, City Manager Date Appropriation Source of Funds: Fund 015 Acct Number: Amount Budgeted: $20,000 Requested: $5,000 Budgeted Item(s): YES NO SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. The Brookglen HOA had a project approved in October 2013 and a second project for Shady Oaks was approved on January 13, 2014. There is $13,825 remaining. The Fairmont HOA has requested Council consideration of an entryway project with a scope as follows: • Installation of electrical service at two entryways- one at Spencer Highway and Farrington and another at Spencer Highway and Valleybrook • Installation of irrigation system to serve the flower beds at each of the two entryways The Fairmont HOA Board has approved a contribution of $5,000. Staff solicited quotes from three electrical companies and received a low quote from Kevin Heine Electrical Services for $7,850 for electrical work. Irrigation materials and installation is estimated to cost $2,150 for a total project budget of $10,000. In-house forces will be utilized for the irrigation work. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Fairmont Park HOA for a community cooperation project (installation of electrical and irrigation at 2 entryways) for a total City contribution of $5,000. Approved for City Council Agenda Corby D. Alexander, City Manager Date