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• • <br />• Regular Meeting 12/20/78 5 <br />10. ADMINISTRATIVE REPORTS - (CONTINUED) <br />B. The Administrator informed the Commission of a problem <br />at the Southside Civic Center regarding the Heating and Air <br />Conditioning System. Two of the three units are not working. <br />After receiving proposals for repairs, the lowest proposal was <br />$4,790.00 per unit. He further stated that there were no funds <br />budgeted and recommended that the Commission declare an emergency, <br />waive the bid procedure and authorize $9,580.00 be taken from <br />the General Fund Contingency for repairs to two of the units <br />at the Southside Civic Center, since activities are scheduled. <br />DECLARE EMERGENCY - Motion by Commissioner Kibodeaux, seconded <br />by Commissioner Simons to declare an emergency, to waive the <br />bid procedure to have the air condition and heating units, (two) <br />repaired, at the proposed cost of $4,790.00 per unit. The bid <br />or proposal given to the low bidder, Bay Breeze, in the amount <br />of $4,790.00 per unit. A total of $9,580.00; and further <br />authorize the $9,580.00 be taken from the General Fund Contingency. <br />Motion carried by the following vote: <br />AYES: Commissioners Tomerlin, Kibodeaux, and Simons. <br />• NAYS: None. <br />Copies of the proposals are attached and made a part of these <br />minutes. <br />+ + + <br />11. COUNCIL ACTION - None. <br />+ + + <br />12. EXECUTIVE SESSION - V.A.T.S. - ARTICLE 6252-17 - SECTION 2 - <br />(E , (F), AND (G) - (LEGAL, LAND ACQUISITION AND PERSONNEL) - <br />Motion by Commissioner Simons, seconded by Commissioner <br />Kibodeaux that the meeting recess for an executive session. <br />Motion carried by the following vote: <br />AYES: Commissioners Tomerlin, Kibodeaux, and Simons. <br />NAYS: None. <br />The meeting recessed at 7:56 P.M. <br />The meeting reconvened at 9:00 P.M. <br />+ + + <br />