2014-11-10 Regular Meeting of La Porte City Council minutes

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(located on 1611, between Main and W. A St.) and Block 988, Lots 34 & 35; Block 988, Lot 3, (Lobit north of Main), Town of La Porte— K. Powell (d) Consider approval or other action regarding the adoption of a Local Bidder Preference Policy— M. Dolby (e) Consider approval or other action regarding proposed la Porte Fire Control, Prevention, and Emergency Medical Services District 2014-2015 budget amendment, as approved by the Board of Directors of the District at the meeting of October 20, 2014— R. Nolen (f) Consider approval or other action authorizing the City Manager to execute an agreement for participation in the Regional DWI Task Force and to amend the Fiscal Year 2014-2015 Budget to increase the Grant account— K. Adcox (g) Consider approval or other action regarding the Fiscal Year 2014 audit/asset forfeiture report and associated financial records as required by Chapter 59 of the Texas Code of Criminal Procedure— K. Adcox (h) Consider approval or other action authorizing the City Manager to execute an amended agreement between the City of La Porte and the La Porte Livestock Show and Rodeo Association regarding the use of Designated Rodeo Arena and Facilities at Lomax Park— R. Epting (i) Consider approval or other regarding an Ordinance amending Chapter 50 "Parks and Recreation" of the La Porte Code of Ordinances by adding Electrical Usage Fee and adjusting Reservation and Damage Deposit Fee, in connection with Rental and Livestock and Rodeo Arena - R. Epting Q) Consider approval or other action authorizing Staff to accept quotes from Kraftsman Commercial Playgrounds &Water parks for City splash parks— R. Epting (k) Consider approval or other action authorizing the City Manager to enter into a Professional Services Contract with Cobb, Fendley & Associates, Inc., for D Street and 411 Street Paving and Drainage Improvements— D. Mick (1) Consider approval or other action regarding purchase of vehicle and equipment replacement through the HGAC Buy Board —D. Mick (m) Consider approval or other action awarding Bid # 15003 for Fiscal Year Concrete Street Repairs — D. Mick Regarding Item B, Councilmember Earp asked who are the members of the Fiscal Affairs Committee who review the investments. Staff responded the regular members are Councilmembers Engelken, Leonard, and Moser; and the Alternate Members are Councilmembers Martin and Kaminski. Regarding Item D, Mayor Rigby asked if the 5% discount is considered if a vendor bids over $500,000.00. Assistant City Attorney Clark Askins responded over $500,000.00 triggers a 3% consideration. Councilmember Earp asked if 'best value' criteria can be used when awarding a bid. Assistant City Attorney Askins responded 'best value' cannot be used because it is a different criteria than local bidder rules. Councilmember Leonard asked which criteria will be used if one vendor bids $515,000.00 and another vendor bids $499,000.00 on a $520,000.00 project? Assistant City Attorney Askins Page 2 of 8 November 10, 2014, Council Meeting Minutes