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rj <br />.~ <br />• <br />City Secretary will look for missing signatures. <br />Make sure items behind agenda follow correctly and the divider numbers.are in <br />the correct spot. <br />Check page numbers for correct order. <br />Review agenda to make sure there are no items that violate the open meetings act. <br />Fax Agendas. A yellow faxed copy must be filed in the FAX AGENDA BINDER <br />(~) .: . <br />E-mail MIS agenda to misCa,ci.la-porte.tx.us; in subject of email-put "City Web <br />Site" to alert MIS this item is for the web site (this~email address goes to all of the <br />MIS department).. Also, fill out Cable TV request form, have City Secretary <br />approve it and turn in to MIS. <br />Make sure Mayor and City Council receive a copy of the agenda/packet as <br />needed. ~ ~ . <br />Post Meeting notices ~on inside and outside bulletin boards by 5:00 p:m. by 72 <br />hours prior to the meeting starting time. <br />A copy is placed in the appropriate Binder. Stamp the copy with "Draft" stamp. . <br />Later gets replaced with a copy of completed packet. <br />After~the meeting, make sure the department returns the signed minutes and back- <br />up for the vault... <br />(CS) Send checklist and originals to Assistant City Secretary. She will process packet.. ~ . <br />Put date of checllist on tickler to ensure it gets completed. <br />(CS) Update City Secretary task as cc checklist and process packets are added and- <br />completed. <br />Need to add to ~task~list for each meeting. <br />(CS) Follow up to ensure checklist is returned and processed accurately. <br />(CS) Put checklist with agenda voting:lists and notes once completed and maintain for . <br />two years. <br />