The URL can be used to link to this page

Home My WebLink AboutO-1995-2013 . . ORDINANCE NO. 95- 2013 AN ORDINANCE APPROVING AND AUTHORIZING AN ENGINEER AGREEMENT BETWEEN THE CITY OF LA PORTE AND JIHMY D. DUNHAM, P.E., TO DESIGN REPAIRS AND IMPROVEMENT TO THE FAIRKONT PARK ELEVATED WATER STORAGE TANK; APPROPRIATING NOT TO EXCEED $17,835.00 TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. The City Council appropriates the sum not to exceed $17,835.00 from Fund 003 to fund said contract. section 2. The city Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. . . ORDINANCE NO. 95- 2013 PAGE 2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 23rd day of January, 1995. CITY OF LA PORTE By: t~?7/~f?l~- ~o man L. Malo e; Mayor ATTEST: s:,,~ ~ Sue Lenes, City Secretary . e LETTER OF AGREEMENT This is an Agreement made as of J;MJJ4.ry...2t9~S between the City of La Porte (Owner) and Jimmy D. Dunham, P. . (Engineer). owne: inte~ds for Engineer to provide professional engineering serv~ces ~n connection with the preparation of plans and specifications, bidding and awarding a contract, and construction phase services, including on-site inspectional services, for the repair work to Owner's 500,000 gallon elevated water storage tank located in Fairmont Park (Project). Required work is detailed in Reports of Inspection prepared by Engineer and dated September 22, 1993. A general description of the Project is the repainting of the inside and outside of the water storage structure at Fairmont Park as well as certain structural repairs and modifications. SCOPE OF BASIC ENGINEERING SERVICES: Engineer agrees to provide the following professional services: Desiqn Phase Meet with Owner to discuss proposed project, and reinspect Project to insure the conditions remain the same as when last inspected in 1993. Engineer will discuss with Owner the condition of the tower, applicable AWWA specifications, TNRCC regulations, recommended paint system(s), as well as any options available for coatings and other aspects of the Project. At that time, Owner will make any special requirements known to Engineer. Provide two (2) draft sets of Plans and specifications to Owner within thirty (30) days of Notice to Proceed, and meet with Owner to discuss scope of work and any changes requested by Owner. Finalize Plans and Specifications, based on meeting and written comments from Owner, within thirty (30) days and provide two (2) sets of final plans and specifications with updated cost estimate. Secure all regulatory approvals necessary. Biddinq Phase Provide and distribute copies of plans and specifications to interested bidders. Assist the Owner with preparation of legal advertizement, and advertize the work directly to selected bidders and at least two (2) contractor clearing houses. . e LETTER OF AGREEMENT Page 2 Attend and conduct a prebid meeting at Owner's offices, and clarify any questions or concerns from interested contractors. Prepare and distribute any addenda necessary to clarify questions raised at prebid meeting. Attend bid opening, prepare bid tabulation, and provide written recommendation for award of bid to contractor. Construction Phase Attend and conduct pr~construction conference with Owner and Contractor prior to beginning construction. Provide construction phase services, including interpreting contract documents, process contractor pay requests, prepare change orders as required, and certify completion of contract. Receive, evaluate and approve all submittals and shop drawing required by the contract documents. Make two (2) inspections to ensure compliance with the specifications. One will be a preconstruct ion conference. The second will be a final inspection to ensure completion of work. Provide and interpret all necessary tests of spent blasting material to ensure compliance with lead regulations. COMPENSATION FOR BASIC SERVICES: The above basic services (design, bidding and construction phase) shall be compensated at the lump sum price of eleven thousand eight hundred thirty five dollars ($11,835). This sum shall become due in accordance with the following schedule: Design 50% due when draft documents provided 25% due when final documents provided Design Subtotal $5,917.50 2.958.75 $ 8,876.25 Bidding 10% due when bid recommendation provided $ 1,183.50 Construction 10% due during construction 5% due upon final acceptance Construction Subtotal $1,183.50 591.75 Total Basic Engineering Fees $ 1.775.25 $11,835.00 LETTER OF AGREEMENT . . paqe 3 SCOPE OF INSPECTION SERVICES Upon receipt of written Notice to Proceed from the Owner, Engineer agrees to provide the following inspection services: Periodic inspection of the work, in addition to the basic services outlined above, to ensure compliance with the contract documents and quality workmanship. Owner will be notified of all site inspections and may accompany Engineer. All inspections shall be conducted by the Engineer, Jimmy D. Dunham, P.E., unless otherwise approved by the Owner. A total of twelve (12) site visits are estimated, at approximately eight (8) hours each. COMPENSATION FOR INSPECTION SERVICES All inspection work outlined in the Scope of Inspection Services shall be compensated at a rate of sixty dollars ($60) per hour, portal to portal. This rate includes all expenses, including milage, meals and lodging required. Fees will be invoiced monthly, based on actual hours worked, and will not exceed six thousand dollars ($6,000) without prior written approval from owner. ACCEPTED: ie~ '~Y\D. Dunham, P.E. g~neer G<~ T: l~ Robert T. Herrera City Manager ATTEST: ~~ City Secretary