HomeMy WebLinkAboutO-1996-2103
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ORDINANCB NO. 96- 2103
AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BBTWEEN THE CITY OF LA
PORTE AND THE ACCORD GROUP, FOR COMPUTER CONSULTING SERVICBS, MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW, AND PROVIDING AN EFFBCTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes the contract,
agreement or other undertaking described in the title of this ordinance, in
substantially the form as shown in the documents which is attached hereto and
incorporated herein by this reference. The City Manager is hereby authorized
to execute such document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all such
signatures and to affix the seal of the City of all such documents.
Section 2. The City Council officially finds, determines, recites and
declares that a sufficient written notice of the date, hour, place and subject
of this meeting of the City Council was posted at a place convenient to the
public at the City Hall of the City for the time required by law preceding
this meeting, as required by the Open Meetings Law, Chapter 551, Texas
Government Code; and that this meeting has been open to the public as required
by law at all times during which this Ordinance and the subject matter thereof
has been discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and the contents
and posting thereof.
Section 3. This Ordinance shall be in effect from and after its passage
and approval.
PASSED and APPROVED this the 6th day of May, 1996.
~ City of La :0/
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Norman Malone, Mayor
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City Secretary
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City Attorney
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Professionals Serving Management
in One Accord
April 29, 1996
Mr. Jeff Litchfield
Assistant City Manager
City of La Porte
P.O. Box 1115
La Porte, Texas 78572-1115
Dear Jeff:
Thank you for the opportunity to propose professional assistance to the City of La Porte in wide area
network and system planning. The purpose of our assistance will include preparing a plan for
establishing a wide area network (WAN), developing a conversion plan to the "Windows" environment,
and planning for two (2) systems (fleet maintenance and parks & recreation).
Task 1:
Determine Needs
Our consultant will visit with the City's information systems staff and you to further define network
needs. Included within this task will be discussions concerning such issues as:
. Novell NetWare versus MicroSoft NT -- plus industry trends
. Network "Tools"
. Use of Lease Lines, Fiber Optics, FrameRelay, Tl, etc. to connect remote locations.
Discussions will be held with the MIS Steering Committee and management concerning the conversion
from the Word Perfect and associated products environment to the new standard of MicroSoft Office,
implementation of a WAN, and support / maintenance issues associated with the WAN.
Professional Hours: 32
Task 2:
Network Design
Once the issues and needs have been determined, our consultant will design the network (probably a
Wide Area Network consisting of multiple LAN's). The City's existing schematics will be utilized. It
will contain network "topology", proposed location of "servers" and PC's, recommended operating
system methodology, and PC standards (hardware and software).
Professional Hours: 40
2600 Avenue K, Suite 205 . Piano, Texas 75074 . (214) 578-0046
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City of La Porte
Pagel
Task 3:
Review of Network Design
The network design will be reviewed with the City. A workshop will be conducted with your staff and
the MIS Steering Committee to discuss the design and identify any changes. The changes will be made
and the design will be used to develop the "Network Plan".
Professional Hours: 24
Task 4:
Develop Network Plan
During this task, our consultants will develop a network (communications) plan for the City. This Plan
will make specific recommendations concerning:
. Any conversion issues (i.e. from one word processing system to another)
. E-Mail and scheduling products
. InterNet Access and Security
. DOS to Windows conversion
. Estimated costs
. Server configurations based upon current technology (and recommendations for the
future -- based upon technology trends)
. Support issues (network and product)
. Use of lease lines, fiber optics, FrameRelay, Tl, ISDN, etc. for connectivity of "all
appropriate" City users.
Once the Plan is developed, a "Rough" draft will be presented and discussed with the MIS Steering
Committee and City Management. Identified changes will be made prior to the Plan being finalized.
Professional Hours: 56
Task 5: Planning for Two New Systems: Parks & Recreation and Fleet
Maintenance
During Task 5, our consultants will meet with the representitives of both areas. Discussions will be
conducted to determine information system needs and various product availability. A brief action plan
will be developed. The "Plan" will contain a statement of needs, potential systems, and estimated costs
for acquisition and implementation. The "Plan" will be presented to the MIS Steering Committee
during the same workshop contained within Task 4.
Professional Hours: 30
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City of La Porte
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Task 6:
Present Plans to City Council
Once the recommendations and Plans are fmalized and accepted by you, the MIS Steering Committee,
and City Management, The ACCORD GROUP will present the recommendations to the City Council.
Included will be a review of the completed tasks, recommendations, and estimated costs.
Professional Hours: Jl.6
Task 7: Selection of Network and Training Vendor(s) or New Systems (Optional)
Our consultant will assist tbe City in selecting a vendor to implement tbe network design and conduct
any associated training and/or to provide any new systems. Vendor experience and reliability will be
emphasized. Once the vendor(s) is selected our consultants will assist in negotiating a contract for
implementation of the network(s). Price, payment terms, training bours, and implementation
assistance will be issues that sbould be resolved. The goal of this assistance will be a contract tbat is
fair to all parties, but allows tbe City to be in control of the implementation.
Estimated Professional Hours: To be determined at the end of Task 6
(Optional) Implementation Assistance & Management.
If requested our Consultant will be prepared to assist with managing and monitoring the network(s)
installation. This assistance would consist of assisting with developing the implementation plan,
conducting progress status meetings, and assisting with resolving any issues that might develop. This
assistance would be determined at the end of Task 7.
Total professional fees for tasks 1 - 6 will be: $19,800 (198 hours). Out of pocket expenses will not
exceed twenty (20%) percent of professional fees. Exceptions for the professional hours and expenses
will be the actual cost for any site visits to review a particular vendor's installation. Please note that the
primary consultant would be Chester Helt. I would be attending the key workshops, conducting the
two (2) systems' planning, and participating in the Council presentation. If anything was to materially
affect the amount of professional assistance, it would be discussed with the City prior to any additional
expenditures.
Jeff, please review this proposal for the type and amount of assistance -- if needed I can discuss with
you and make any modifications. If you have any questions please call me at (214) 578-0046. Resumes
for Chester and myself are included.
Again, thank you for this opportunity.
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Ramond W. (Chip) Collins
Principal
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