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Home My WebLink AboutO-1999-2349 t?f-l cr e ORDINANCE NO. 99-13. AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT FOR CONSULTING SERVICES BETWEEN THE CITY OF LA PORTE AND HAWES, HILL AND PATTERSON CONSULTANTS, L.L.P., FOR PREPARATION OF A NEIGHBORHOOD PLAN APPROPRIATING $12,000 TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affIx the seal of the City to all such documents. City Council appropriates the sum of $12,000 from the Economic Development Fund to fund said contract. Section 2. The City Council offIcially fmds, determines, recites, and declares that a suffIcient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 26th day of July, 1999. C~T/JY OF fA PORTE , L By: Ctlt<<L ~r '- t' ~. & ~a. UJJ/ Martha A. Gillett City Secretary Norman L. Malone, Mayor e e HAWES HILL & PATTERSON CONSULTANTS, L.L.P. Land Development and City Planning Services and Development Financing for the Private and Public Sectors P.O. Box 22167 Houston, Texas 77227 (713) 541-0447 or (713) 541-9906 CONTRACT FOR CONSULTING SERVICES This contract is by and between Hawes Hill & Patterson Consultants, L.L.P. (Consultant) and the City of La Porte (Client) for the services described below. I. SCOPE OF SERVICE The Consultant will provide the following consulting services: A. Prepare a Neighborhood Plan for Northside Community of La Porte The purpose of the Neighborhood Plan is to guide the residents and stakeholders of the Northside community and the City in their collective decision-making on future economic development, physical development, and social issues and opportunities within the Northside community. The Neighborhood Plan will provide a basis in which to make decisions on the future improvement, growth and economic development of the Northside community. B. The Neighborhood Planning process will include the following tasks: . With assistance from City Council and City staff, the Consultant will identify and meet with key community leaders (formal and informal) to assess social capital and to collect initial information regarding history, sense of community, economic and political climate and quality of life in the Northside community. The Consultant will facilitate at least four (4) community meetings to accomplish the following: (1) Introduce and explain the concept of comprehensive neighborhood planning and to build consensus toward a common vision for the Northside community. (2) Facilitate identification and prioritization of needs and goals and categorize them according to the entity that may be able to fulfill them (e.g. city/county government, social service agencies, neighborhood-based organizations), funding source, and necessary actions to accomplish the goals. (3) Present draft of Neighborhood Plan for discussion, input, and revisions by Northside community residents and stakeholders. Northside Community - LaPorte, Texas Hawes Hill & Patterson Consultants July 9, 1999 e e (4) Participate in working session with City Council to discuss the Neighborhood PIan and planning process. C. The Neighborhood Plan document will include the following elements: . Urban Design. The Consultant will identify opportunities for beautification, blight removal, improvements to public safety and security, and recommended improvements to public property. . Infrastructure. The Consultant will identify water, sewer, and drainage infrastructure improvements necessary to improve the quality of life of the residents and to support appropriate land development or redevelopment; . Transportation. The Consultant will identify mobility issues, street/traffic infrastructure improvements, and ingress/egress within the community. . Land Development/Redevelopment. The Consultant will identify opportunities for commercial and residential land development and redevelopment opportunities, as appropriate, including methods to encourage appropriate development. A complete analysis of existing land uses and zoning designations will be provided. An analysis of parks/open space needs and opportunities will be provided. . Social Factors/Community Engagement. Through the process of community engagement, education, consensus-building and capacity-building, the Consultant will facilitate the identification and analysis of common perceptions, needs, and priorities regarding quality-of-life issues in the Northside community. From this process, the Consultant will compile an inventory of assets and resources (government and non-government) as well as proposals for strategic actions that would support and enhance continued community participation, thereby contributing to successful implementation of the Neighborhood Plan. In addition, the Consultant will provide follow-up technical assistance to the Northside community as required, following approval and adoption of the Neighborhood Plan. . Implementation of the Neighborhood Plan/Action Plan. The Consultant will identify the community's goals and its vision for the future. The Consultant will identify methods to implement the Neighborhood Plan and achieve the community's goals to realize the community's vision for the future, including but not limited to, funding sources, capital improvement planning, and engagement of entities outside the City. Northside Community - LaPorte, Texas Hawes Hill & Patterson Consultants July 9, ] 999 2 e e II. INVOICING AND PAYMENT ProCessional Fee The professional fee for the scope of service described above shall be performed for a flat fee of~ not including out-of-pocket expenses. .$ 10; 000 Reimbursable Expenses In addition to the professional fee, actual expenses will be billed, including but not limited to prints and reproductions, graphics, art supplies, postage, deliveries, long distance telephone calls, parking fees, travel and lodging, and public notices. Automobile use directly attributable to this project will be charged at the current Internal Revenue Service (IRS) rate. The Consultants will make every effort to keep reimbursable expenses at a minimum. The Consultant shall keep a full and documented accounting of all funds expended with receipts. Reimbursable expenses shall not exceed $2,000 without further authorization. Invoicing The Consultant will invoice the Client for $2,500 upon acceptance ofthis contract. Reimbursable expenses will be billed monthly. Final payment of$7,500 plus all outstanding expenses will be invoiced upon approval of the Neighborhood Plan by the Client. III. ANTICIPATED LENGTH OF PROJECT It is anticipated that this project will be completed within 120 days from acceptance of this contract agreement. The project may be extended and the scope expanded by mutual agreement of both parties. IV. GENERAL TERMS Hawes Hill & Patterson Consultants shall conduct itself in a professional manner when representing the Client and shall make every effort to conduct the business affairs of the Client in a timely manner. V. TERMINATION Either party may terminate this agreement by giving a thirty (30) day written notice. If this agreement is terminated, the Consultants shall be paid for all work performed up to the date of termination based on a pro-rated schedule as determined by the Client. Northside Community - LaPorte, Texas Hawes Hill & Patterson Consultants July 9, 1999 3 . e VI. ACCEPTANCE When executed by both parties, this contract shall evidence the entire agreement, and shall constitute a notice to proceed, unless otherwise designated by Client in writing. This document is being executed in two (2) counterpart originals, each of which has the full force and effect of an original. Please signi1.Y your agreement and acceptance by signing below where indicated and return one copy to Hawes Hill & Patterson Consultants. This contract is made and entered into in Harris County, Texas and venue for all purposes shall be in Harris County, Texas. AGREED AND ACCEPTED THIS 1.1.o..rl DAY OF ~ 1999. ~~ David W. Hawes General Partner Q~ \~ ~ Robert Herrera City Manager, City of La Porte Northside Community - LaPorte, Texas Hawes HilI & Patterson Consultants July 9, 1999 4