HomeMy WebLinkAboutO-1998-2299
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ORIGINAL
ORDINANCE NO. 98~299
AN ORDINANCE APPROVING AND AUTHORIZING A LIMITED USE LICENSE
AGREEMENT AMONG THE CITY OF LA PORTE, THE LA PORTE INDEPENDENT
SCHOOL DISTRICT, AND PHONOSCOPE FIBER OPTIC SERVICES LTD., FOR THE
USE OF CITY OF LA PORTE RIGHTS-OF-WAY TO INSTALL FIBER OPTIC CABLES
TO SERVE THE LA PORTE INDEPENDENT SCHOOL DISTRICT; MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE
WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking descr ibed in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the City to all such
documents.
section 2. The City council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
ci ty for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
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ORDINANCE NO. 98- 2299
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section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 23rd day of November, 1998.
ATTEST:
CITY OF LA PORTE
BY:~~L~~
orm n L. a n
Mayor
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LIMITED USE LICENSE AGREEMENT
STATE OF TEXAS {
{
COUNTY OF HARRIS {
This Agreement is made and entered into this the 23rd day of
November, 1998, by and between the CITY OF LA PORTE, a Texas
Municipal Corporation, hereinafter called "City"; PHONOSCOPE FIBER
OPTIC SERVICES LTD., a Texas Limi ted Partnership, hereinafter
called "Operator"; and the LA PORTE INDEPENDENT SCHOOL DISTRICT, an
Independent School District in Harris County, Texas, hereinafter
called "District":
WHEREAS, City has exclusive control and jurisdiction over the
public streets and rights-of-way within its corporate limits; and
WHEREAS, Operator requests the City allow the use of certain
existing pUblic rights-of-way within City for the limited purpose
of providing fiber optic cable for certain audio, video and data
communications among schools and school facilities in the District
for its internal communications and educational needs; and among
various facilities of City for its internal communications needs;
and
WHEREAS, subject to the terms and conditions hereof, City is
willing to allow Operator use of certain existing public rights-of-
way within City for the limited purposes of providing the above
services to District and City;
NOW, THEREFORE, for and in consideration of the mutual
covenants and obligations hereinafter set forth, it is hereby
agreed as follows:
1. OPERATOR'S RIGHTS.
1.1 Operator shall have the right and privilege to install,
maintain, and operate fiber optic cable upon poles or within
conduit owned by, and with agreement of, franchised public
utility operators in the City of La Porte, at the locations as
described in that certain agreement dated September 30, 1998,
between the La Porte Independent School District and IBM
Corporation, for Managed Network Connectivity Services, a true
and correct copy of which is attached hereto as Exhibit "A",
incorporated by reference herein, and made a part hereof for
all purposes, to provide telecommunications, two way audio and
video for District and City. Said fiber optic cable shall be
limited to the exclusive use of each facility to be served, as
required to provide the services to the District and to the
City as agreed in the contract between Operator and District,
and Operator and City.
Revised 11/18/98
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1.2 Operator shall not provide any type of telecommunication, two
way audio and video, to any properties other than those
described in section 1.1 within the boundaries of City unless
Operator first secures a franchise from City for such purpose.
2. OPERATOR'S ADDITIONAL LIMITATIONS.
In addition to the conditions contained herein, Operator shall
comply with and be subject to the same limitations on the use
of City public rights-of-way as the public utility operator(s)
in whose conduit or upon whose poles Operator is authorized
hereunder to place and erect its fiber optic cable. Operator
further agrees to apply for and receive from the City a permit
prior to beginning any work under this Agreement, which permit
authorizes the excavation, construction, laying of duct or
cable, or any other work authorized under this Agreement.
3. CITY'S RESPONSIBILITIES.
City shall, during the term of this Agreement, allow Operator
access, use, and occupancy of the public rights-of-way
described in section 1.1 above, as is reasonably necessary and
convenient for Operator to route its cable.
4. TERM OF AGREEMENT.
4.1 This Agreement shall continue for an initial term of four (4)
years from the date hereof, and shall continue during the term
of the agreement between La Porte Independent School District
and Phonoscope Fiber Optic Services, Ltd., unless sooner
terminated pursuant to the provisions of this Agreement.
4.2 RENEWAL. At the end of the initial term, this Limited Use
License Agreement may be renewed by mutual agreement of all
parties.
4.3 REMOVAL OF EQUIPMENT. Upon termination of this Agreement for
any reason, including cancellation of the contracts for
services between Operator and District and/or City, Operator
shall, within a reasonable time, not to exceed one-hundred and
twenty (120) days, remove all cable and equipment installed
within City, at its expense. Operator shall restore the
property to the condition of such premises prior to the
installation of cable and equipment, reasonable wear and tear
and casualty damage excepted.
5. NOTICE.
5.1 All written notices or requests provided hereunder, as well as
all other communications related to this Agreement, shall be
in writing and shall be deemed to have been duly given if
personally delivered or if mailed, by registered overnight or
certified mail, return receipt requested, as follows:
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If to City:
city of La Porte
If to Operator:
P.O. Box 1115
La Porte, TX 77571
Attn: City Manager
Phonoscope Fiber optic
Services Ltd.
6105 Westline Drive
Houston, TX 77036
Attn: Mr. Lee Cook
If to District:
La Porte Independent School District
301 E. Fairmont Parkway
La Porte, TX 77571
Attn: Superintendent
5.2 Either party may change such address or change the designation
or title of the individuals by written notice issued and
delivered as above.
6. INDEMNIFICATION.
OPERATOR AND DISTRICT AGREE TO INDEMNIFY, DEFEND, AND HOLD
CITY, ITS OFFICERS, AGENTS, EMPLOYEES, AND CONTRACTORS
IlARHLESS FROM ALL LIABILITY, DAMAGE, COST, OR EXPENSE ARISING
FROM CLAIMS FOR INJURY TO PERSONS, DAMAGE TO PROPERTY, OR
PENALTIES OCCASIONED BY REASON OF ANY NEGLIGENT ACT OR
OMISSION OF OPERATOR OR DISTRICT, OR ANY OFFICER, AGENT, OR
EMPLOYEE OF OPERATOR OR DISTRICT. CITY SHALL NOT AND DOES NOT
ASSUME ANY LIABILITY OF OPERATOR OR DISTRICT WHATSOEVER FOR
INJURY TO PERSONS, DAMAGE TO PROPERTY, OR PENALTIES OF ANY
KIND WHATSOEVER. CITY SHALL PROVIDE OPERATOR AND DISTRICT
WITH PROMPT WRITTEN NOTICE OF ANY SUCH CLAIMS, AND OPERATOR
AND DISTRICT SHALL HAVE THE RIGHT TO INVESTIGATE, DEFEND AND
COMPROMISE ANY SUCH CLAIMS.
7. MODIFICATION AND ASSIGNMENT
This Agreement may not be modified except in writing signed by
authorized representatives of Operator, District, and city.
Operator may assign its rights and privileges under this
Agreement, to another party, with the prior written consent of
District and city.
8. ENTIRE AGREEMENT.
Except as herein expressly provided, this Agreement
constitutes the entire understanding between the parties with
respect to the subject matter hereof, and shall supersede all
previous negotiations, commitments, and understandings,
written or verbal. This Agreement shall be construed and
enforced in accordance with the laws of the State of Texas, in
the courts of Harris County, Texas. This Agreement shall be
binding upon and shall inure to the benefit of the parties
hereto, their respective successors, and assigns.
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9. TERMINATION FOR BREACH.
In the event Operator or District shall fail or refuse to cure
any material breach of this Agreement within thirty (30) days
following written notice thereof by City, City may terminate
this Agreement upon ten (10) days written notice thereof to
Operator and District. Such termination shall require a vote
of the City Council, following a public hearing at which
Operator and District have an opportunity to appear and be
heard.
EXECUTED in multiple originals on the date above written, each
of whom represents that he or she is duly authorized to bind the
applicable party in the manner and extent set forth in the
Agreement.
ATTEST:
~tL(}. (/(fM(
Ma tha A. G~ lett
City Secretary ;L
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~.aJ A-- ./
ox W. Askins
City Attorney
OF LA PORTE
IBER OPTIC
LTDG-L
By:
Lee Cook
Managing Partner
ATTEST:
Name:
Title:
By:
LA PORTE INDEPENDENT
Sp~STRICT
Bill Bentl
Board of
ATTEST:
~~c..it ~
Mike McLau h~
Secretary
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Managed Net~ork Connectivity Services
for
La Porte Independent School District
presented by
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IBM Corporation
September 30, 1998
The information in this proposal shall not be disclosed outside the the La Porte Independent
School District organizations and shall not be duplicated, used or disclosed in whole or in part
for any purpose other than to evaluate the proposal, provided that if a contract is awarded to IBM
as a result of or in cOMection with the submission of this proposal, La Porte ISO shall have the
right to duplicate, use or disclose the information to the extent provided by the contract: This
restriction does not limit the right of La Porte ISO to use information contained in the proposal if
it is obtained from another source without restriction. .
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International Business Machines Corporation
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Contents
. Contents.............. .......................... ......... ..... ...... .......... ...... .............. ............. .... ............ ........ ........... 2
1.0 Statement of Work. ............ ................... .......... .............. ............ ........... ............ ...~..... ........~....... 4
1.1 Services Description ........................................................................................:..................... 4
1.1.1 General.. :........ ........ ...... ........... .................. ..... ............. ......... ...... .....................:........ ........ 4
1.1.2 Term of Statement of Work ............................................................................................ 4
1.1.3 AgreeJllent Extensions............................................................................:........................ 5
1.1.4 Grant of Right................................................................................................:................. 5
1.1.5 Ownership of Fiber Network............................................................................:....:.~....... 5
. , 1.1.6 Subsequent Changes to the Fiber Network ....................................................~~...:............ 5
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1.2 Key Assumptions.... ................... ............... ........... ............ ............... .... ......... ........... ............... 5
1.2.1 General. .......... ............ .... ...... ................. ................ ..................... ..... ..... .....:. ...~.:.:... ......... 5
1.2.2 System Environment ..........................................................................................:............ 6 .
1.2.3 La Porte ISD Personnel.................................................................................~.:................ 6
1.2.4 Exclusions from this Statement of Work ......................................;:....................:............ 6
1.3 IB M Responsibilities........... ..........~.................. ..................... ..............: ..~....... .....~.. ..:..:........... 6
1.3.1 IBM Project Manager .........................................................................~.................~........... 6
1.3.2 Project Management...... .................... .................................... .................. ......... .~..:;... ....... 7
1.3.3 Install fiber optic cabling for District use............................................................~...:....... 7
1.4. La Porte ISO Responsibilities............................................................................................... 8
1.4.1 La Porte ISD Project Manager ...........................................................................:............ 9
1.4.2 Additional Resporisibili ties ...... ...................................................................... ..... ............ 9
1.4.3 Office Space and Other Facilities............................................................::..:.................. 10
1.4.4 Security and Laws ..............................................................................................:.......... 10
1.5 Deliverable Materials............ ......... ........ ....... ............... ......... ........ ....... .......... ...................... 10
1.6 Estimated Schedule.............. ............ ..... .............. ................... ..... ......... ............. ................... 10
1.7 Completion Criteria ............................................................................................................. 10
1.8 Charges ........ ...... ......... ....................... ..... ........_..:.. .......... ............. ............ ........ ..................... II
1.9 Payment Tenns ................. .............................. .............. .............. ................... ...................... 11
Exhibit A. La Porte ISD Fiber Network I Mile Build Out Zone.................................................. 12
Appendix A. Deliverable Guidelines ........................................................................................... 13
A.l Status Report........ ................................. ...... ........ ......... ...... ..... ........::.. ............ .................... 13
A.2 Fiber Optic Cabling Installation Summary .......................................................................... 13
Appendix B. Project Change Control Procedure ......................................................................... 14
Appendix C. Fiber Optic Cabling Installation .............................................................................. 15
C.l Delivery..... ............... ............................ ..... ............. ....... ................................................. ..... 15
C.2 General Installation and Configuration Requirements........................................................ 15
C.3 Technical Requirements.................. ..... ......................... ...... ........ ... .................. ................... 15
C.3.1 General Description of Fiber Optic Cabling................................................................. 15
C.3.2 Building Entrances.. .............................. ....... .......... ...................... ................................ 16
C.3.3 Generic Specifications for Single Mode, Loose Tube, and Fiber Optic Cable ............ 16
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C.3.4 Fiber Characteristics .............. ....... ..... ...... ......... .......... .......... .............. ........... ............... 19
C.3.5 Installation Practices........ ..... ........... ..... ..................... ............. ............................. ......... 20
C.3.6 Excavation and Trenching. .................. .......................... .............. ........................ .~:.::... 20
C.3.7 Cutting Pavement .........................................................................................................21
C.3.8 Back. filling.. ............. ..................... ...... ................. ......... .............................................~. 21
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C.3 . 9 Compaction...................................................................................................... :..... .......
C.3.l0 Protection of Existing Utilities, Structures and New Work...........................~.~......:..~. 21
C.3.12 Cutting and Patching ..........................................................................................~..~.... 22
C.3.11 Restoration... ........ ....... ................ ..... ................. .......... ......... .............:.......~.... :..:.. ........ 22
C.3.13 Pennits and Licenses .................................................................................................. 23
C.3.14 Cable Depth .........................................................................................................~..~.... 23
C.3.1 S Splice Points .......................................................................................................:....... 24
C.3.16 Underground Enclosures ............................................................................................ 24
C.3.17 Buried Warning Tape .................................................................................................24
C.) .18 Mark~ Signs................... ................. .................................... ........... ............. ............... 24
C.3.19 Duct ... ............................ ....... .......... ............. ............ ..... .............................................. 2S
C.3.20 Installation Procedures for Aerial Fiber Optic Cable ............................................~.... 25
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C.4 Overall Requirements ... ......... ................... ............ ........ ......... ....... ............. ...... ..... ..... .... ..... 27
C.5 Specific Requirements .... ..... ........ ............ .................................... ........... ...... .......... ....: ........ 27
C. 6 Testing and Acceptance. .......................... ......... ......... ....... ....... ..... ....... ..... ................. ....~.... 27
C.6 .1 resting..................... ............... ............... ........................... ....... ........ ...........:....... .... .:.... 27
C.6.2 System Acceptance..... ......................... .............. ......... .......... ...................................~.... 28
Appendix D. Fiber Optic Cabling Specifications ....................:..........................................~..L.:. 29
D.l Alcatel Single Mode Optical Fiber ............................................................................~...:.... 29
D.1.1 Optical Specifications.......................................................................................~.......:.... 29
D.l.2 Dimensional Specifications .......................................................................................... 29
D .1.3 Environmental Specifications............ ...... ................... ............. ................. ....:........... ~.... 30
D .1. 4 Mechanical Specifications. .......... ..... ...... ....... .............................. ........... ................. :.... 30
D .1.5 Test Procedures ...... .................................................. ............................................:...~..~. )1
Appendix E. Service and Maintenance ............................................................:.:............:....~.......~.. 32
IBM Glob.1 Services It La Porte ISO
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1.0 Statement of Work
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. This Statement of Work defines the. scope of work to be accomplished by IBM under the terms
and conditions of the IBM Customer Agreement (Agreement). The tasks to be performed by ; i
IBM are defined and an estimated schedule is provided. In addition, the responsibilities of the
La Porte Independent School District (District) are listed.
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Changes to this Statement of Work will be processed in accordance with the procedure described
in Appendix B, "Project Change Control Procedure". The investigation and the implementation
of changes may result in modifications to the Estimated Schedule, Charges, or other t~. ~t ~s
Statement of Work. .
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The following are incorporated in and made part of this Statement of Work:
· -Exhibit A. La Porte ISD Fiber Network 1 Mile Build Out Zone
.' '"Appendix A. Deliverable Guidelines
. ;,o.Appendix B. Project Change Control Procedure
· Appendix C. Fiber Optic Cabling Installation
.0 Appendix D. Fiber Optic Cabling Specifications
· Appendix E. Service and Maintenance
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1.1 Services Description
1.1.1 General
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IBM will use a subcontractor, Phonoscope Fiber Optic Services Ltd. (Phonoscope), to construct a
fiber optic network for the exclusive use of the District to provide private cQmmunications
serVice among the designated sites within the district. The fiber optic network will interconnect
the' buildings designated in Section 1.3.2.
IBM will provide new fiber links as required, between the designated sites. IBM will create a
complete private network, using new and existing aerial fiber, for the District. ,.( i ,"
The estimated number of fiber-miles to be provisioned is seventeen (17).
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1.1.2 Term of Statement of Work
The term of Appendix E Service and Maintenance to this Statement of Work is for a period of
four (4) years from the date 6fSystem Acceptance. .,... . :!r;
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The tenn of the installation portion of this Statement of Work is as stated in Paragraph 1.6 '
~stimated Schedule.
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IBM Global Services &; La Pone ISO
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1.1.3 Agreement Extensions
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Phonoscope will offer separately to provide a service and maintenance agreerrient to extend I
maintenance beyond the tenn of this Statement of Work.
1.1.4 Grant of Right
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. IBM grants the District the exclusive right to use the fiber network for the provision of
connectivity service. IBM agrees to not grant permission to use this fiber network to any other
party for the duration of the contract with the District.
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1.1.5 Ownership of Fiber Network
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The fiber optic network shall remain the property of Phonoscope regardless of whether installed
within or upon the buildings and whether installed overhead, above, or underground and shall not
be considered a fixture or an addition to the land or the buildings located thereon. ..;, I
Any cabling, hardware, software and tenninal equipment purchased by the Distri~t outside of this
Statement of Work are and remain the property of the District. . ,. . .
1.1.6 Subsequent Changes to the Fiber Network
The District has the option to connect additional electronic equipment to the fiber optic network
as the District deems appropriate with no additional cost for the use of the fiber installed in this
Statement of Work.
Phonoscope will retain ownership of the fiber optic cable and the terminating patch panels.
Within the four (4) year term of this Statement of Work, a future school site has been included in
the network and will be installed at a date and location to be determined by the District at no '.
additional charge to the District, provided that such future school site is within a one.mile radius
of the fiber backbone, situated between Baker Junior High and the Business Office as illustrated
in the attached Exhibit A. The maximum fiber count shall be twelve (12) count single.mode" .
fiber.
1.2 Key Assumptions
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This Statement of Work and IBM's estimates to perform the Statement of Work are based on the
following key assumptions. Deviations that arise during the proposed project will be managed
through the procedure described in Appendix B, "Project Change Control Procedure"..... .
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1.2.1 General
IBM Global Services &: La Pone ISO
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The Estimated Schedule in Paragraph 1.6 is based upon installations not being impeded by
construction and renovations at the District's buildings.
The District will provide orientation for the IBM project team for the purpose of unde~tan4ing
policies relevant to the access requirements for the project
1.2.2 System Environment
The networking system environment consists of the District's school~ and buildings as
enumerated in Paragraph 1.3.2 and Appendix D, Paragraph 3.1.2.
. . 1.2.3 La Porte ISD Personnel
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D~strict personnel who will be assigned to this project will have th.e technical skills necessary to
participate in the deployment project .
District IS and user personnel will be available as described in Paragraph 1.4, "La Porte ISO
Responsibilities" .
1.2.4 Exclusions from this Statement of Work
These services do not address the capabilities of existing District systems to handle date data
within and between the twentieth and twenty-first centuries. It is the District's responsibility to
assess' current systems and take appropriate action to migrate to Year 2000 ready systems.
1.3 IBM Responsibilities
It is IBM's responsibility to abide by La Porte ISD policies regarding security and access to
district sites and buildings. IBM shall be reasonable access to any necessary areas of the school
premise that do not interfere with the nonnal activities of the school facility.
The IBM Project Manager will see that the IBM project team is available for orientation by the
district and that the IBM project team abides the guidelines. '
La Porte ISO will provide reasonable access during nonnal business hours or an alternate 8.:.hour
work block Monday.Friday. La Porte ISD shall make every reasonable effort to accommodate
any alternate work hours requested by IBM no additional cost to IBM. .
1.3.1' IBM Project Manager
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'Prior to the start of this Statement of Work under the Agreement, IBM will designate a person,
called the IBM Project Manager, to whom all District communications will be addressed and
who has the authority to act for IBM in all aspects of the contract.
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The IBM Project Manager's responsibilities include:
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· Serve as the interface between the IBM project team and all La Porte ISO personnel
participating in this project.
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· With the District Project Manager, administer Project Change Contr~1.
· Conduct project status meetings.
1.3.2 Project Management
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Description: The objective of this task is to provide technical direction and control of project
personnel and to provide a framework for project communications, reporting, and procedural and
contractual activity. The sub.tasks are:
1. Maintain project communications through the District Project Manager.
2. Establish documentation and procedural standards for the deployment of the project.
3. Prepare a project schedule, which becomes a working document.
4. Track and report on project activities and tasks.
5. Resolve deviations from the project schedule.
6. Conduct regularly scheduled project status meetings.
7. Prepare and submit a Status Report as needed to the District Project Manager. . i
8. Review and administer the Project Change Control Procedure with the District Project
Manager. . "
9. Coordinate and manage the teclmical activities of project personnel.
10. Obtain city or municipal permits for construction as required to install fiber optic .
cabling. i' :
Completion: This task will end when the project ends.
Deliverable: Status Reports.
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1.3.3 Install fiber optic cabling for District use.
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DescriptiOIl: IBM will provide and install fiber optic cabling for a District private
communications transmission system. Subtasks are:
IBM Olobal Services .I: La Pone ISO
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1. IBM will install fiber optic cabling as follows:
From To Strands ,Type ' ,
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Baker Junior High College Park 12 Single Mode
Elementary
Baker Junior High Lomax Elementary 12 Single Mode
Baker Junior High Lomax Junior High 24 Single Mode
Baker Junior High Jennie Reid Elementary 12 Single Mode
Baker Junior High Rizzuto Elementary 12 Single Mode
Baker Junior High Business Office 24 Single Mode
Business Office Bayshore Elementary 12 Single Mode
Business Office Central Administration 12 Single Mode
Business Office Central Administration 12 Multi Mode
Business Office Dewalt 12 Single Mode
Business Office Future Elementary 12 Single Mode
Business Office La Porte Elementary 6 Single Mode
Business Office La Porte Elementary 12 Multi Mode
Business Office La Porte Junior High 6 Single Mode
Business Office La Porte Junior High 12 Multi Mode
Business Office La Porte Senior High 24 Single Mode
Business Office La Porte Senior High 24 Multi Mode
Business Office Maintenance 12 Single Mode
Central Administration Nutrition Building 6 Multi Mode
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2. IBM will provide and install appropriate fiber optic patch panels and 19" data racks as " '.
required to tenninate the installed fiber optic cable each school.
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3. IBM will follow materials, installation, and testing standards as described in Appendix C and
Appendix D. Installation and testing will be documented in the Fiber Optic Cabling ~":.'
Installation Summary.
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Completion: This task will be complete when the IBM Project Manager delivers a hard copy' 'j
and an electronic copy of the Fiber Optic Cabling Installation Summary to the Distric~ P~ojec~
Manager. . '
Deliverable: Fiber Optic Cabling Installation Summary.
1.4 La Porte ISO Responsibilities
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The responsibilities listed in this section are in addition to those,responsibilities specified in the
Agreement and are to be provided at no charge to IBM. IBM's perfonnance is predicated upon
the following responsibilities being fulfilled by the District.
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1.4.1 La Porte ISO Project Manager
Prior to the start of this Statement of Work under the Agreement, the District will designate a
person, called the District Project Manager, to whom all IBM communications will be addressed
and who has the authority to act for the District in all aspects of the contract.
The District Project Manager's responsibilities include:
· Serve as the interface between the IBM project team and all The District departments
participating in this project.
· With the IBM Project Manager, administer Project Change Control.
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· Attend project status meetings.
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· Obtain and provide information, data, decisions and approvals, within three working days of
IBM's request unless The District and IBM agree to an extended response time.
· Resolve deviations from project plans that may be caused by the District.
· Help resolve project issues and escalate issues within the District organization, as necessary.
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1.4.2 Additional Responsibilities
I. The District will designate the equipment rooms within these buildings listed in Section
1.3.2. The District will designate points of ingress into these buildings and provide approval for
IBM suggested routes within these buildings from the point of ingress to the equipment rooms.
2. The District will design or designate any wall penetrations, cable trays, anchor points, and the
like which are necessary for the installation of fiber optic cabling from the point of ingress to the
equipment room in each building.
3. The District will remove or otherwise deal with asbestos, ifany, so that work by IBM is not
inhibited.
4. The District will facilitate a detailed site walk through with IBM, and the District within 10
business days after award of the contract in order to review and document equipment and
cable placement and routing. . . , '
s. The District will identify and make available the appropriate District resources to provide
access as required to install fiber optic cabling at the designated sites.
6. The District will maintain the equipment rooms that house the fiber optic equipment and
materials in order to adhere to all applicable requirements of the EIA\TIA standards 568 and
569.
IBM Global Services & La Porte ISD
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7. The District will provide IBM with school district infonnation as may be requi~ed for
obtaining local pennits. :" . I . .'
1.4.3 Office Space and Other Facilities
1. Provide suitable space and access to the IBM project team in ord~r to construct a model
office for the remote sites planned for connection to the network infrastructure"
2. Provide suitable office space, office supplies, furniture, telephone and other facilities
equivalent to those provided to District employees for the IBM project team while working
on District premises. ' :
1.4.4 Security and Laws
, ,
1. The District i$ responsible for the actual content of any data file, selection and
implementation of controls on its access and use, and security of any relevant stored data.
2. The District will identify and make the interpretation of any applicable federal, state and
local laws, regulations and statutes and insure that products of the system meet those
requirements.
. ;, I' ; .
1.5 Deliverable Materials
1'0 .
.'Ij. ;
The following items will be delivered to the District under this Statement of Work. See
Appendix A, "Deliverable Guidelines" for a description of each deliverable.
1. Status Reports (Type II)
.....f.
2. Fiber Optic Cabling Installation Summary (Type II)
1.6 Estimated Schedule
The services to construct the fiber optic network will require approximately sixteen (16) weeks
from the date IBM receives all necessary rights-of W8}. permits and engineering building .entry
design approved by La Porte ISD.
Estimated start date is October 5, 1998.
Estimated end date is February 5, 1999
1.7 Completion Criteria
IBM Global Services &: La Pone ISO
peA 01 Seple:nbc:r 30. 1998
Pale 10 or32
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IBM shall have fulfilled its obligations under this Statement of Work when anyone of the
following first occurs:
· mM accomplishes the mM tasks described in 1.3, "IBM Responsibilities", including
delivery to the District of the materials listed in 1.5, "Deliverable Materials".
· The Distric~ tenninates the Project in accordance with the provisions of the Agreement.
1.8 Charges
IBM will provide these services for a fee of $785,000 plus actual costs to obtain and maintain
such permits required and any other necessary rights-of-way or other governmental fees, . '. ,
including, but not limited to, limited use agreement fees.
1.9 Payment .Terms
IBM will submit invoices according to following schedule:
Contract approval
End of October, 1998
End of November, 1998
End of December, 1998
Completion of installation
System acceptance
$138,000
$ 82,800
$ 82,800
$110,400
$138,000
$233,000
IBM will invoice the actual costs of fees and pennits after system acceptance.
Invoices are payable upon receipt.
IBM Global Services &: La Pone ISO
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Exhibit A. La Porte ISO Fiber Network 1 Mile Build Out Zone
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IBM Globlll Services &: La Porte ISO
PeA 01 September 30. 1998
Pllge 12 orJ2
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Appendix A. Deliverable Guidelines
A.1 Status Report
Purpose: IBM will provide a Status Report as needed during the project to describe the
activities that took place during that reporting period. Significant accomplishments, milestones,
and problems will be described. .
Delivery: One hard copy and one electronic copy (MS Word) will be delivered to the District
Project Manager within 5 working days following the reporting period.
Content: The report will consist of the following, as appropriate:
· Activities perfonned during the reporting period
· Activities planned for the next reporting period
· Project change control summary
· Problems, concerns, and recommendations
· Monthly billing summary
· Other items of importance
A.2 Fiber Optic Cabling Installation Summary
Purpose: IBM will document the installation of fiber optic cabling in ordet to provide private
communications connectivity across the District.
Delivery: One hard copy and one electronic copy (MS \Vord) of the Fiber Optic Cabling
Installation Summary will be delivered to the District Project Manager:..
Content: The document will consist of the following, as appropriate:
· Fiber strand tennination labeling
· Fiber optic cabling test results
· Drawings for "as-installed" for each site
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Appendix B. Project Change Control Procedure
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1. A Project Change Request (PCR) will be the vehicle for communicating change. The peR
must describe the change, the rationale for the change,and the effect the change w~l1 have on
. d; \ J
the project. , .. ' ..
. . " ',.' .,
2. The designated Project Manager of the requesting party will submit the request to the ,other
. . ", "it:"~ I .
party. , . ,
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3. Both Project Managers will review the proposed change and approve it for further ',,' ,
investigation or reject it. IBM will specify any charges for such investigation. If the
investigation is authorized, the Project Managers will sign the PCR, which will ~nstitute :
approval for the investigation charges. IBM will invoice the District for any such charges.
The irivestigation will detennine the effect that the implementation of the PCR will have on
price, schedule and other tenns and conditions of the Agreement.
4. A written Project Change Authorization (PCA) must be signed by both partie,s to authorize
implementation cifthe investigated changes. ;, ,
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IBM Olohal Services & La Pone ISO
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Page 14 orJ2
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Appendix C. Fiber Optic Cabling Installation
C.1 Delivery
I: :'
1. All materials and equipment shall be installed at the various building sites after the IBM
Project Manager has received authorization by the District Project Manager.
2. During the time between delivery and acceptance, the District cannot be held liable for any
damages to or theft of any components. It is the responsibility of the contractor to obtain
insurance against loss, theft and damage.
C.2 General Installation and Configuration Requirements
I. The IBM Project Manager shall coordinate with the District Project Manager an installation
schedule for the entire project. This process is to begin at the Project lnitiati~n Meeting. I
. .
2. IBM will build and terminate to the closet locations approved by the District prior to '.
installation. Any changes to the on premise design requested by the District may affect the
construction schedule and/or costs.
3. Installation will be performed according to the Project Schedule. Any delays or issues will be
communicated by the IBM Project Manager through Status Reports.
4. IBM will install and test all materials (testing procedures are outlined in a following section).
s. All rubbish, debris, and dirt resulting from IBM's work shall be cleaned up as required, and
removed from the building. The premises shall at all times be kept in a clean, safe and
professional manner.
C.3 Technical Requirements
C.3.1 General Description of Fiber Optic Cabling
I. Upon completion of a non-disclosure agreement by the District, IBM will provide a
fiber optic cabling map for the fiber optic cable installation.
2. In the base proposal, twelve (12) single mode fibers are to be installed and terminated
between Baker Junior High and Lomax Elementary, Baker Junior High and College Park
Elementary, Baker Junior High and Jennie Reid Elementary, and Baker Junior High and
Rizzuto Elementary. Twenty-four (24) single mode fibers are to. be installed and
terminated between Baker Junior High and Lomax Junior High and Baker Junior High
and the Business Office. Twelve (12) single mode fibers are to be installed and
terminated between the Business Office and Bayshore Elementary, the Business Office
and the Maintenance Building, and the Business Office and Dewalt School. Twenty-four
(24) single mode and twenty-four (24) multimode fibers should be installed and
terminated between the High School and Business Office. Due to short distances
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between buildings, the contractor has to install and tenninate twelve (12) strands of
62.5/125 micron multimode and six (6) strands of single mode, loose tube between the
Business Office and La Porte Junior High, the Business Office and La Porte Elementary.
The contractor also has to install and tenninate twelve (12) strands of62.5/125 micron
multimode and twelve (12) strands of single mode, loose tube fiber between the Business
Office and the new Central Administration Building. Six (6) strands of multi mode fiber
will be installed between the new Central Administration Building and the Nutrition
Building.
3. IBM has based the design on installing all new fiber links between the two hubs, located at
Baker Junior High School and the District Business Office. IBM will connect all sites with
twelve strands of single mode fiber except those previously identified to receive different fiber'
configurations. .
C.3.2 Building Entrances
.:.., ,
1. An entrance point is a component of the entrance facility that is the point of penetration of
the foundation wall. Four- (4) inch metal conduit or sleeves shall be the only pathway utilized
for the entrance point. The conduit shall extend into undisturbed earth and a minimum of 24
inches beyond the exterior of the foundation. When tenninated in a pull-box, the conduit shall be
reamed and bushed. When tenninated at the inside of the building wall, the conduit shall hav.e a
smooth bell-shaped finish unless it extends to a remote entrance room, space, or area. The'
conduit or sleeve shall be securely fastened to the building. The conduit shall slope downwards
towards the exterior. Where water infiltration is anticipated, an exterior drainage box shall be
installed at the entrance point.
2. The District will provide building site plans which indicate where the outside plant cabling is
to enter each building and where it must tenninate.
C.3.3 Generic Specifications for Singfe Mode, Loose Tube, and Fiber Optic Cable
The single mode fiber utilized in the cable specified herein shall confonn to the following .1
specifications:
, .
1. The cable shall be new, unused, and of current design and manufacture.
2. Optical fibers shall be placed inside a loose buffer tube.
3. Each buffer tube shall contain up to 12 fibers.
4. The fibers shall not adhere to the inside of the buffer tube.
P . .
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s. Each fiber shall be distinguishable from others by means of color coding according to the
following:
1. Blue 7. Red
2. Orange 8. Black
3. Green 9. Yellow
4. Brown 10.Violet
5. Slate II.Rose
6. White 12.Aqua
These colors shall meet EIAffIA-S98, "Color Coding of Fiber Optic Cables."
6. Buffer tubes containing fibers shall also be color coded with distinct and recognizable colors
according to the following:
1. Blue 7. Red
2. Orange 8. Black
3. Green .9. Yellow
4. Brown 10. Violet
s. Slate II.Rose
6. White 12. Aqua
These colors shall meet EIAfI'IA-598, "Color Coding of Fiber Optic Cables."
7. In buffer tubes containing multiple fibers, the colors shall be stable during temperature
cycling and not be subject to fading or smearing onto each other or into the gel filling material.
Colors shall not cause fibers to stick together.
8. Buffer tub~s shall be kink resistant within the specified minimum bend radius.
9. Fillers may be included in the cable core to lend symmetry to the cable cross-section where
needed.
."
10. The central anti-buckling member shall consist ofa glass reinforced plastic rod. The purpose
of the central member is to prevent buckling of the cable.
II. Each buffer tube shall be filled with a non-hygroscopic, non-nutritive to fungus, electric;ally
non-conductive, homogenous gel.
12. The gel shall be free from dirt and foreign matter.
13. The gel shall be readily removable with conventional non-toxic solvents.
14. Buffer tubes shall be stranded around a central member using the reverse oscillation, or "SZ",
stranding process.
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1 5. The cable core shall contain a water-blocking material. The water blocking material shall be
non-nutritive to fungus, electrically non-conductive and homogenous. It shall also be free from
dirt and foreign matter and shall be readily removable conventional non-toxic solvents.. .:. I
16. Binders shall be applied with sufficient tension to secure the buffer tubes to the central '
member without crushing the buffer tubes. ' ::'1' "
17. The binders shall be non-hygroscopic, non-wicking (or rendered so by the flooding
compound), and dielectric with low shrinkage. , I' ,," ,.1 '
18. The cable shall contain at least one ripcord under the sheath for easy sheath removal. " '.
19. Tensile strength shall be provided by high tensile strength aramid yams and/or fiberglass
yams.
. . I"
20. The high tensile strength aramid yams and/or fiberglass yams shall be helically stranded
evenly around the cable core. ., . . I ... L
21. The inner jacket shall be applied directly over the tensile strength members and water :",
blocking material.
22. The polyethylene shall contain carbon black to provide ultraviolet protection and shall not i
promote the growth of fungus, splits, and blisters.
23. The cable jacket shall contain no metal elements and shall be of a consistent thickness.
. . . 'f.
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24. All optical fibers shall be sufficiently free of surface imperfections and inclusions to meet the
optical, mechanical, and environmental requirements of this specification. "' '.,
. . . ~ ~ f' j
25. Each optical fiber shall consist of a doped silica core surrounded by a concentric silica "
cladding. I. " ~.. ~
26. The coating shall be mechanically or chemically strippable without damaging the fiber,:,::,'
;'
27. The average change in attenuation at extreme operational temperatures (-40oC to +700C)
shall not exceed 0.05 dB/km at 1550 run. The magnitude of the maximum attenuation change of
each individual fiber shall not be greater than 0.15 dBIkm at 1550 run.
.::' .
28. The maximum pulling tension shall be 2700 N (608Ibf.) during installation (short term) and
890 N (200 lbf.) long term installed.
IBM Olobol Services & La Porte ISO
peA 0 I September 30. 1998
PaBe 18 002
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C.3.4 Fiber Characteristics
Multimode
t Ii
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Core diameter:
Cladding diameter:
62.5+ 3. mm
125.+2.0 mm
.
i;
Core-to-Cladding Offset: < 0.3 mm
Cladding non-circularity: < 0.2%
Core non-circularity: < 0.5%
I .,
",I.
Coating Diameter:
245+10 mm
Colored Fiber Di~eter: nominal 250 mm
Graded index.
Numerical Aperture: 0.275+0.015
Sin&]e Mode
Typical Core Diameter:
8.3 mm
Cladding Diameter: 12S.0 :t.1.0 mm
Core-to-Cladding Offset: ~0.8 mm
Cladding Non-Circulari ty: ~ 1.0%
Coati~g Diameter:
245 i:.IO mm
Colored Fiber Diameter: nominal 250 nm
Attenuation Unifonnity- No point discontinuity greater than 0.10 dB at either 1310 nm or 1550
nm.
Attenuation at the Water Peak- The attenuation at 1380 i:.3 nm shall not exceed 2.1 dBIkm.
Cutoff Wavelength- The cabled fiber cutoffwave]ength shall be ~1260 nm.
'f "
<
Zero Dispersion Wavelength (10)- 1301.5 nm<]o -1321.5 nm
IBM Global Services .t La Pone ISO
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Zero Dispersion Slope (So)- <0.092 ps/(runy.km)
The maximum dispersion shall be ~3.3 ps/(run . km) for 1285 run through 1330 nm and shall be
<18 ps/(nm. km) at 1550 run.
C.3.5 Installation Practices
1. Fiber optic cable is a high-capacity transmission medium with qualities and characteristics
which can be degraded when it is subjected to excessive pulling tension, sharp bends, and
crushing forces.
2. The maximum pulling tension for annored cable is 2,700 Newtons (600 Ibs).
3. Maximum long-term crush forces for armored cable is lOON/em (57.llb/in).
4. The minimum bend radius for an annored cable during installation and following installation
over the life span ~fthe cable must be 20 times (20 x) the cable diameter.
5. The minimum diameter required for pull wheels or comer blocks should be double the
minimum bend radius. The contractor will be responsible to check manufacturer's specifications
for the cable feed-chute, to make sure that the chute's critical dimensions and clearances are
compatible with the placing cable. The chute must have a 20-inch minimum radius.
C.3.6 Excavation and Trenching
1. Make trench sides as nearly vertical as practical except where sloping of sides is allowed.
2. Remove all rock, boulders, hard material, unstable material, and yielding and unsatisfactory
materials within the limits indicted for trench excavation and dispose of off the site. Notify the
Owner's Representative immediately in writing if it becomes necessary to remove such materials
to beyond the trench limits. Where excavations are deeper or wider than the trench limits in
. order to remove unsuitable materials, they shall be refilled with approved borrow material.
3. Existing concrete or granite curb encountered in excavation shall be temporarily supported or
replaced in kind. Bituminous lip curb shall be disposed and replaced in kind..
4. Excavation operations adjacent to and below existing structures and utilities shall be done
manually. Start hand excavation on each side of the indicated obstruction and continue until the
obstruction is uncovered or until clearance ford the new grade is assured. Support uncovered
lines or other existing work affected by the contract excavation until the Owner's Representative
grants approval for back-fill. Report damage to utility lines or subsurface construction
immediately to the Owner's Representative.
5. Place "Road Closed" signs on temporary barricades at approaches to work and uncovered
trenches.
6. Keep ex~avated materials and construction equipment and materials a safe distance back
from the edge of excavations to avoid overloading the sides of the trench and to prevent slides or
cave-ins.
7. Grade areas around trench as necessary to prevent surface water from flowing into
excavations.
IBM Global Services &: La Pone ISO
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8. Walkway and grassed areas not back-filled at the end of the workday shall be enclosed with
snow fence until restored to grade. Roadway trenches shall not be re-opened to traffic unless
either:
- a road plate capable of sustaining HS-20 loading is in place or,
- temporary gravel is placed to bring the trench area to finish grade
, . .
C.3.7 Cutting Pavement
I. Where trench excavation occurs in paved areas, saw-cut existing pavement to obtain sound,
verti~al edges one foot wider than the indicated trench width on each side of the trench. When
the saw cut is within two feet of an existing joint or curb remove pavement to the existing joi;I1t
or curb. ! "',' , ,
2. Existing pavements and base course beyond the indicated lines for trench excavation'which
have been disturbed, damaged or undermined shall be restored or replaced by the Contractor to
match existing pav~ents and base coarse, as directed, at no additional expense to the Owner;
C.3.8 Back-filling
Where settlement occurs in trenches and pits due to improper compaction, excavate to the depth
necessary to rectify the problem, then back-fill and compact the excavation and restore the
surface to the required elevation.
C.3.9 Compaction
Use hand-operated, plate-type, vibratory or other suitable hand tampers in areas not accessible to
larger rollers or compactors. Avoid damaging pipes and protective pipe coatings. Compact
material in accordance with the following unless otherwise specified. If necessary, alter, change,
or modify selected equipment or compaction methods to meet compaction requirement.
C.3.10 Protection of .Existing Utilities, Structures and New Work
I. Excavation, backfill and compaction operations shall be done in such a manner to prevent
cave-ins of excavations or the undermining, damage or disturbing of existing utilities and
structures or of new work. Backfill shall be placed and compacted so as to prevent future'"' .
settlement or damage to existing utilities and structures and new work.
2. Any damage due to excavation, backfilling or settlement of the backfill, or injury to persons
or damage to property occurring as a result of such damage, shall be the responsibility of the
Contractor. All costs to repair such damage, in a manner satisfactory to the Owner's '
Representative, shall be borne by the Contractor at no additional expense to the Owner.
3. Protect newly backfilled areas and adjacent structures, slopes, or grades from traffic, erosion
settlement, or any other damage. Repair and re-establish damaged or eroded grades and slopes
and restore surface construction prior to acceptance. Protect existing stonn drain inlets from
water-borne soil.
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C.3.11 Restoration
1. Grassed Areas - After completion and acceptance of all conduit, excavation and backfilling
work in a given area, the Contractor will place 6" of screened loam and Grass seed type II in all
disturbed areas.
2. Sidewalks and Footpath Crossings - If the proposed trench crosses sidewalks or payed
footpaths, the side walk shall be replaced in kind using an 8-inch gravel borrow subbase and a 2-
inch bituminous surface or a 4-inch cement concrete sidewalk, as applicable. If part of a walk is
disturbed due to a longitudinal trench (less than 30 degrees skew between the sidewalk alignment
and the trench direction), the entire width of the sidewalk shall be replaced. If a length of side
walk exceeding 100 feet is disturbed, it shall be replaced with similar materials to a width of 8
feet.
3. Roadside Sidewalks - Any disturbed roadside sidewalks shall be replaced for their entire
width.
4. Road restoration"- .
· After completion and acceptance of conduit excavation, and backfilling of road trench
areas, 12 inches of compacted Gravel Borrow Subbase course shall be placed to a level three
inches below the finish road grade. A temporary surface of Bituminous Surface Course Type I-I
shall be placed.
· After allowing 6 months for settlement of the road subbase, the Contractor shall place a
sawcut of the pavement 12 inches beyond the limits of the temporary patch. Bituminous binder
course shall be placed to within 1-1/2 inches of the finish road grade, and a final course of
bituminous Surface Course Type I-I shall complete the road work. Reflectorized pigment
pavement markings specially manufactured for roadway use shall be placed to restore any
pavement striping which had been in place prior to this contract.
C.3.12 Cutting and Patching
1. Where it is necessary to do any cutting and patching, no cutting of beading walls, beams, etc.,
shall be done without the approval of the Engineer. All patching and finishing, etc., shall match
the surroundings. All cutting and patching shall be done by workmen skilled in the trades.
2. Holes through concrete and masonry in new and existing structures shall be cut with a
diamond core drill or concrete saw. Pneumatic hammer, impact electric, hand or manual hammer
type drills shall not be allowed, except where permitted as required by limited working space.
3. Holes shall be located so as not to affect structural sections. . .
4.. Holes shall be laid out in advance. The Engineer shall be advised, prior to drilling through
structural sections, for detennination of proper layout.
5. Structural Penetrations: Where conduits, wireways, busduct, and other electrical raceways
pass through fire partitions, fire walls or walls and ~oors, install a fires top that provides an
effective barrier against the spread of fire, smoke and cases. Firestop material shall be packed
tight, and completely fill clearances between raceways and openings. Firestop material shall
confonn to the following:
IBM Olobal Services & La Porte ISO
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· Firestopping material shall maintain its dfmension and integrity while preventing the
passage of flame, smoke and gases under conditions of installation and use when exposed to the
ASTM EI19 time-temperature curve for a time period equivalent to the rating of the assembly
penetrated. Cotton waste shall not ignite when placed in contact with the non-fire side during the
test. Firestopping material shall be noncombustible as defmed by ASTM E 136; and in addition,
for insulation materials. -"
· Melt point shall be a minimum of 1700 degrees F for I-hour protection and 1850 degrees F
for 2-hour protection. . . ! "
· Floor, exterior wall and roof seals shall be watertight. Walls and floors, which are cored for
installation of conduit, shall be sleeved with steel tubing, grouted, and the space between the
conduit and sleeve filled as specified herein. .
."' . .
C.3.13 Permits and Licenses
1. When placing buried cable on public right-of-way, permits and state licenses will be
generally required for the following:
· Plowing, trenching, or excavating on public right-of-way.
· Closing or limiting traffic on a thoroughfare.
· Attaching conduit or cables to bridges, culverts, or public structures.
· Storing materials or machinery on public property.
· Crossing highways, streets, and railroads by direct burial or by pipe pushing/road bores:
· Crossing streams, navigable waters, drainage ditches, etc.
2. The State Department of Transportation must be notified of any work on, under, or in the
vicinity of state property.
3. IBM and its subcontractors will be fully responsible for obtaining required permits.
4. La Porte ISD will reimburse actual costs to obtain and maintain such permits required and
any other necessary right-of-way or other governmental fees, including but not limited to, limited
use agreement fees. .
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C.3.14 Cable Depth
."
I. The depth at which buried cable can be placed will vary with local conditions. The atmored
fiber optic cable should be buried a minimum depth of:
Location
Minimum cover in soil
Minimum cover under draining ditches
Minimum cover at roadway crossing
Minimum cover in rock
Depth
30 in.
36 in.
42 in.
30 in.
I. The fiber optic cable has to be placed into duct or inner-duct. The duct or inner-duct should
be rigid Polyethylene or PVC with a minimum inside diameter that does not exceed a 50 percent
fill ratio with the cable(s) installed. All runs should have pull lines installed, and the cable
placed by using underground plant methods.
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2. When crossing unimproved roads, streets and alleys that may later be paved or hard surfaced,
the cable should be placed at a depth that retains sufficient cover following permanent grading of
the road. .
C.3.15 Splice Points
I. In order to reach a splicing vehicle, each splice point should include a minimum of 33 ft. of
cable on both cable ends.
I
2. At hand holes cable slack should be placed horizontally in the hole. In the case of a b~ried
splice point, the slack should be coiled and buried vertically (in line with the cable route).
3. At specific intervals, up to 328 feet of excess slack may be buried/placed within a splice
point.
4. This excess slack can provide added cable for restorations or reconfigurations without
digging up large parts of the cable system.
5. The splice closures should meet the following requirements:
· Suitable for either butt or tlzrough cable entry configurations
· Moisture-tight sealing arrangements.
· Re-enterable for system expansions and repair.
· No stress placed on finished splices within trays.
6. Indoor splice centers must be wall-mount with optional rack mount and support various
splicing methods. The following requirements have to be met:
· Individual tray access.
· Multiple cable entrances to accommodate custom design specifications.
· Front panel easily removed for full access.
· Cable strain-relief provisions.
· Labels provided for administrative documentation.
C.3.16 Underground Enclosures
Enclesures and covers shall be rated for no less than 8,000 lbs. over a 10" x I 0" area. Material
compressive strength should be no less than 11,000 psi.. Covers shall have a minimum
coefficient of friction of 0.5. Boxes shall be stackable for extra depth. Underground Enclosures
with splice tray and cable retainers shall be used as outside splice centers. At hand holes (17" x
30" boxes), 50 feet cable slack should be placed horizontally in the hole.
C.3.17 Buried Warning Tape
The use of a warning tape is required. A bright orange (preferably "ULCC" orange) warning
tape with a minimum width of three inches must be buried approximately one foot below the
existing grade. As a minimum, the tape should be marked "WARNING-OPTICAL CABLE".
C.3.18 Marker Signs
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Permanent, district-approved markers must be placed beside the cable route immediately to warn
against possible ICdig-ups" in the future. The distance between markers should be 600 feet as a
minimum.
C.3.19 Duct
The fiber optic cable that is buried will be placed in duct or conduit.
C.3.20 Installation Procedures for Aerial Fiber Optic Cable
. I. The contractor is responsible to check the inside edges of the reel for any sharp edges or
obstructions that may have occurred during shipment and could potentially damage the cable
sheath, or interfere with turning the reel and the cable deployment. An optical time domain . .
reflectometer (OTDR) shall be used to verify that the cable has not been damaged during .
shipment. Readings obtained shall be used later for comparison with test acceptance data and as
part of a records package that will assist in emergency restoration.
2. The contractor is responsible to see that the cable is not kinked or that the minimum bend
radius (typically 20 times the cable diameter plus 2 inches for dynamic (installation) conditions),
and 10 times the cable diameter for static situations, (such as cable gored in a vault) is not
exceeded. Take all precautions that the cable is never crushed or twisted. Any such damage will
alter the transmission characteristics of the fiber and may require replacement of that cable
section.
3. During installation, be sure that the cable jacket is not damaged due to abrasion. Do not drag
the cable over obstructions in the span or on the ground. It is recommended that if obstructions
are observed, they should be removed, or a series of hold-down blocks be used to prevent contact
with the obstruction.
4. Do not overtension the cable. The chart lists the Maximum Rated Cable ~oad (MRCL)
under the appropriate weather loading situation. If the cable is overtensioned beyond the MRCL,.
fiber damage may occur that will alter the transmission characteristics of the fiber and/or require
replacement of the cable.
Fiber Count Span NESCL Loading
& Cable O.D. (feet) Light
Sag (\) Tension
(lbs. )
100 0.5 270
_4-36 200 0.6 465
0.512" 300 0.6 635
400 0.7 795
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I. When placing ADSS, all precautions and safety requirements of the respective company shall
be followed. When required, use of warning signs and traffic warning cones shall clearly define
the work area to safely channel the traffic. On streets or highways, always place the cable in the
same direction as the traffic flow and use flag-men to control traffic.
2. Do not allow the cable to twist as it is pulled through travelers or sheaves. If continuous
twist in a constant direction is observed, stop the installation immediately, ease off the tension,
and readjust to traveler. Due to the light weight of ADSS in relation to most sheaves, and the
relative low stringing tensions used during installations, the traveler will require support at the
base to help prevent the cable from riding out of the traveler or prevent excessive twisting during
installation.
3. Do not sag/tension the cable around heavy angles.
. 4. Always sag/tension the cable from dead end segment to dead end segment.
s. The contractor is responsible for selection of attachment position of the ADSS cable.
6. The contractor is responsible to prevent dangerous scintillation's.
7. The contractor is responsible to maintain the separation and clearance requirements at the
attachment points of the cable. .
8. ADSS fiber optic cable is specifically covered in the 1997 NESC(National Electrical Safety
Code). ADSS cable is meeting Rule 230Flb.
9. If the ADSS fiber is defined as a communication conductor located in the communications
space, the clearance rules are as follows:
· ADSS from Effectively grounded neutrals =40 in.
· ADSS from Supply conductors 0 to 8.7kV =40 in.
· ADSS from Supply conductors 8.7 to 50. KV =40 in. plus 4 in. per kV
above 8.7kV
10. If the ADSS fiber is defined as a communication conductor, located in the supply space the
clearance rules are as follows:
· ADSS from Effectively grounded neutrals =Note I and 2
· ADSS from Supply conductors 0 to 8.7kV =Note 2
· ADSS from Supply conductors 8.7 to 50. KV =Note 2
Note 1: No clearance is specified between neutral conductors meeting Rule 230E 1 and installed
communications cables located in the supp.ly space and supported by an effectively grounded
messenger.
Note 2: No clearance is specified between fiber-optic supply cable mee~ing Rule 230FI b supply
cables and conductors.
1. If the ADSS cable is defined as "communication" or "supply" then minimum ground
clearance shall be as follows:
· ADSS cables from "Railroad Track" =23.5 feet
· ADSS cables from "Streets, Other Truck Traffic Areas" = 15.5 feet
· ADSS cables from uDriveway, Parking Lot, Alleys" =15.5 feet
· ADSS cables from uPedestrian Traffic Areas" = 9.5 feet
· ADSS cables from "Water Areas- Not Suitable for Sailing" =14.0 feet
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2. Telecommunication contractor must follow manufacturer's recommended installation
procedures.
C.4 Overall Requirements
1. IBM and its subcontractors will secure rights-of-way and pennits for this project. The ; '.
District will provide assistance as required to obtain rights-or-way and permits. IBM will work
on behalf of the District, but it is the District's responsibility to pay for all permits and rights-of-
way.
2. IBM and its subcontractors will obtain city, county, and state approvals needed for. .
installation.
3. Subcontractors hired by IBM will abide by the requirements of this document.. I
4. Installations will adhere to NEC, Rural Electric Code, and NE Safety Code.
s. Installations will meet city, county, and state requirements for crossing of all sidewalks and
streets.
6. IBM and its subcontractors will be responsible for repairs/restorations to streets, sidewalks,
grass areas, etc. which must be trenched ,or otherwise disturbed in the process of installation.
Prior to construction, IBM and its subcontractors will obtain an agreement with the property
owner for conditions for restoration.
7. The general intent is to minimize the number of splices used in the installation. :
8. Outside plant cabling will be terminated within 50 feet of entering a building.
9. Any cable that is gel-filled will be properly sealed and tested at building entrance.
C.5 Specific Requirements
1. At each building, a maintenance loop of fiber 10 to IS feet in length will be installed.
2. The vendor will provide manufacturer's test results representative of the installed fiber optic
cabling.
3. OTDR tests will be perfonned on installed fiber and those test results will be included in the
Fiber Optic Installation Summary.
4. All fibers among buildings will be sealed, tested, and cormecto'rized.
s. Single mode fibers shall tenninate on use" connectors.
6. Multimode fibers shall tenninate on "ST' cormectors.
7. All splices will be the fusion type with heat-shrink proctection.
C.6 Testing and Acceptance
C.6.1 Testing
1. Two basic tests are perfonned to test the optical fiber links. One is the OTDR test, which is
performed during pre-installation, installation and acceptance testing of the fiber links. The
second is the Link Loss Test, which is perfonned during acceptance testing.
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2. The OTDR test will be used to determine the quality of the fiber link along its length. A
capable OTDR must be used to detect events on the fiber. There are two types of events:
reflective and non-reflective. These events must be marked by the OTDR and the data for each
event must be retrievable. Acceptance testing should involve the following tests: Link distance,
Event Loss and Event Return Loss. IBM will provide an OTDR trace for each fiber link in each
direction. Test documentation has to be stored on a floppy disk and printed with all test results
labeled.
3. For system acceptance from the OTDR data, individual splice losses will not exceed 0.15 dB.
Individual splice loss will be determined by the average of the indicated loss from each direction
of an individual splice.
4. The maximum optical attenuation per each mated connector pair shall not exceed 0.75 dB
5. Testing with the Link Loss Test Set will be done to measure the actual end to end loss of the
fiber link. The Link Loss Test will be documented with the source transmitting down each
direction of the fiber link at both 1310 and 1550 run. The results of the Link Loss Test for each
set of fiber links will be provided in a table on paper and as a spreadsheet file.
Fiber Link Testing criteria:
a) Link loss for 1310 run not to exceed 0.35 dB per kilometer, plus 0.15 dB per splice, plus
0.75 dB per termination.
b) Link loss for 1550 run not to exceed 0.30 dB per kilometer, plus 0.15 dB per splice, plus
0.75 dB per termination.
c) No individual splice loss will exceed 0.15 dB.
d) No anomalous loss or event will exceed 0.1 dB.
1. All testing is to be done through connectors.
2. Any fiber that fails testing must have appropriate corrective action taken to rectify the
situation.
3. The single mode connectors return loss shall be not less than 55 dB.
C.6.2 System Acceptanee
I. All of the fiber optic cabling has been installed and testing has been successfully completed.
2. The construction area above ground will be inspected to see that the following:
· Restoration has been accomplished.
· Permanent markers have been installed immediately beside the cables.
· Road bores, if used, are properly completed and will not collapse a portion of the road.
· Debris and trash have been removed from the site.
· Other instructions specific to the installation have been completed to the project manager's
specifications.
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Appendix D. Fiber Optic Cabling Specifications
. .0.1 Alcatel Single Mode Optical Fiber
0.1.1 Optical Specifications
Typical Attenuation Cell (uncabled)
[< 0.35 I 0.40] dBIKm@ 1310 om
[< 0.25 I 0.30] dBIKm @ 1550 run
Attenuation Unifonnity
No point discontinuity greater than 0.1 dB at 1310 om and 1550 om.
Attenuation at 1383 run: 2.0 dBIKm maximum
Attenuation vs. Wavelength:
Maximum attenuation change over the window.
Wavelength (om) Attenuation (dBIKm)
1285 - 13fO < 0.035
1330 - 1310 < 0.03
1525 - 1550 < 0.03
1575 - 1550 < 0.03
Attenuation with Bending:
100 turns around 75mm diameters 0.05 dB at 1310 om
s 0.1 dB at 1550 om
100 turns around 60mm diameter s 0.5 dB at 1580 om
1 turn around 32mm diameter s 0.1 dB at 1550 om
Cutoff Wavelength (cabled): s 1260 om
Zero Dispersion Wavelength: 1310 :t: 100m
Zero Dispersion Slope: < 0.092 ps/nm2. Km
PMD: s 0.5 ps/vkm
0.1.2 Dimensional Specifications
Mode Field Diameter at 1310 om: 9.0 :t: 0.5
at 1550 om: 10.2:f: 1
Fiber Outside Diameter: 125 :f: 1.0
Core Eccentricity: s 0.8
Fiber Non-Circularity: < 1.0%
Core Non-Circularity: < 10.0%
Coating Outside Diameter: 245 :t: 10
Coating/Clad Concentricity Error: s 15
Fiber Curl (deflection over 10 mm) cur) radius ~ 2 meter
s25
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0.1.3 Environmental Specifica.tions
Temperature cycling perfonnance: 600C to +850C
Attenuation increase s; 0.05 dBIKm at 1310 nm and 1550 run.
Typical Characterization Values
Numerical Aperture:
Nominal Zero Dispersion
Wavelength:
Nominal Zero Dispersion Slope:
Effective Group Index:
0.12
1310 nm
0.086ps/nm2 · Km
1.4640 at 131 Onm
1.4645 at 1550 nm
76.7dBm at 1310 nm
81.7dBm at 1550 run
Typical Core Diameter: 8.8
Dynamic Tensile Strength (0.5 m gauge length)
*Aged: median ~ 750 kpsi (5.26GN/m2)
Dynamic Fatigue, 2 Point Bend: Nd = 22
Static Fatigue: Ns ~ 35 aged 850C, 85% RH
Max Dispersion:
1285 - 1330 nm
1550 nm
Backscanner Coefficient:
s; 2.8 ps/nm . Km
S 18 ps/nm. Km
*Aged 30 days at 850C (1850F) and 85% relative humidity.
0.1.4 Mechanical Specifications
Proof Test
The entire length of fiber is subjected to a tensile proof stress greater than 1"00 kpsi (0.69
GN/m2): 1 % strain equivalent.
Dynamic Tensile Strength (0.5 meter gauge length)
Dnaged: median ~ 550 kpsi (3.8 GN/m2)
Aged*: median ~ 440 kpsi (3.0 GN/m2)
Dynamic Fatigue, Tensile: Nd ~ 20 unaged and aged*
Static Fatigue: Ns ~ 20 aged at 850C, 85% RH
Coating Strip Force: 2.0 Ibf(8.9N) max. 0,3 Ibf(1.3N) min.
· 230C (730 F), 0 C (320F) and 450C (1130F)
· Aged *
· 14 days water immersion at 230C (740F)
· wasp spray exposure (Bellcore)
*Aged 30 days at 850C (1850F) and 85~o relative humidity.
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0.1.5 Test Procedures
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Alcatel uses the following test procedures in specifying and characterizing its optical fiber:
MECHANICAL
EIA RS-455-288
EIA RS-455-31 C
EIA RS-455-33A
EIA RS-455-76
EIA RS-455-97
EIA RS-455-178A
EIA RS-455-lll
Dynamic Tensile Test
Fiber Proof Test
Cable Tensile Loading and Bending
Dynamic Fatigue (with proposed FOTP modifications)
Static Fatigue
Coating Strip Force
Fiber Curl
OPTICAUGEOMETRICAL
EIA RS-455-176
EIA RS.-455-173 .
EIA RS-455-59A
EIA TIA-455-60A
EIA RS-455-61A
EIA RS-455-62A
EIA RS-455-78A
EIA RS-455-80A
EIA RS-455-167A
EIA RS-455-168A
EIA/TIA-455-113
ENVIRONMENTAL
EIA RS-455-3A
EIA RS-455-73
I;IA RS-45S-75
IBM Global Services &; La Pone ISO
Fiber Geometry
Fiber Coating Geometry
Point Discontinuities (OTDR)
Fiber Length (OTDR)
Attenuation Measurement (OIDR)
Fiber Macrobend
Attenuation Me~surement (Cutback)
Cutoff Wavelength (un-cabled)
Mode Field Diameter
Chromatic Dispersion
Polarization Mode Dispersion (PMD)
I I'", .". .
Temperature Cycling
Temperature/Humidity Cycling
Fluid Immersion
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Appendix E. Service and Maintenance
IBM has designed a custom maintenance and support plan to meet the needs of the La Porte
Independent School District fiber optic network installed by IBM. The support plan is designed
to provide on-site support response within two hours of notification 24 hours per day 7 days per
week.
During the initial construction and implementation phase, the IBM on-site project manager will
provide support and customer feedback. The project manager will also detennine and activate
the various levels of support escalation during this initial phase.
Preventative and demand maintenance shall be provided at no additional cost for a period of four
(4) years/forty-eight months from System Acceptance.
Preventative and demand maintenance shall explicitly not include ("Excluded Maintenance") any
service calls whose cause is not attributable to the fiber cabling installed under this Statement of
Work, such as those attributable to any actions or equipment provided by the District or its
employees, affiliates, agents, subcontractors or vendors. Any Excluded Maintenance perfonned
by IBMlPhonoscope shall be billed at the hourly rate of three hundred fifty dollars ($350.00) on
an hourly basis with a four (4) hour minimums, inclusive of all labor, equipment, and material
costs. These charges will be billed directly to the District by Phonoscope.
Support for the facilities will be provided from the Phonoscope facility located at 6105 Westline,
Houston, Texas, 77036. First level and second level support will be provided from this facility.
Third level support will be provided as needed from the manufacturers.
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Change Authorization for Project Support Services
This document describes changes to the Statement of Work for Managed Network Connectivity
Services for La Porte Independent School District dated March 20, 1998. This offer expires
October 30, 1998.
Each of us agrees to modify the reference Statement of Work and any applicable terms as
follows:
· Delete contents of Statement of Work dated March 20, 1998 and replace with Statement of
Work dated September 30, 1998.
· Change the Estimated End Date on the combined Custom Services signature page signed
March 20, 1998 from September 30, 1998 to February 5, 1999.
Each of us agrees that the complete agreement between us about these Services consists of I) this Statement of
Work and 2) the IBM Customer Agreement or ffiM Agreement for Services, as applicable (or any equivalent
agreement signed by both orus).
By
Date: Id / ' j q J
Customer Number: 5342300
Customer Address: 30 I East Fainnont Parkway
La Porte, TX i7571
Project Name or Identifier:
Managed Network Connectivity Services
Project Change Request number{s):
IBM Global Services &: La Pone ISD
Agreed to:
International Business MaChln~rp~on
Br??t'oE#~ ~f?, _
/H/~~1fet- 2> ~~A..v
Date: ,U) /1/ f1l
Reference Agreement Number: HQ 12291
Reference Statement of Work number: SC03D43 (2V7JB)
IBM Office Address: 2 Riverway
Houston, TX 7i056
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EXHIBIT A