HomeMy WebLinkAboutO-1998-2285
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ORDINANCE NO. 98-2285
AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE
CITY OF LA PORTE AND HTE, INC., OF ORLANDO, FLORIDA, TO PROVIDE
POLICE AND MUNICIPAL COURT SOFTWARE APPLICATIONS; APPROPRIATING
$302,017.00, TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
section 10 The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such
document and all related documents on behalf of the City of La
Porte. The City Secretary is hereby authorized to attest to all
such signatures and to affix the seal of the city to all such
documents.
City Council appropriates the sum not to exceed
$302,017.00 from the 1998-1999 Capital Improvement project budget
and computer fund budget, to fund said contract.
Section 20
The City Council finds that USTI, the current
provider of dispatch, jail, court and other police related software
systems, cannot guarantee that their systems will be Year 2000
compatible; further, the City has been notified by USTI that their
jail and court systems will be discontinued; further, the City
Council determines that the above mentioned systems are essential
to the public safety of its citizens; further, the City Council
determines that its existing software provider for administrative
and financial systems, HTE, Inc., as selected in a Request for
Proposal process in 1995, has as a fully integrated module, a
series of software programs for the above mentioned processes, that
98-2285
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are Year 2000 compatible and also have the ability to convert
existing data to the new system, as they have successfully done for
other municipalities. The City Council determines that the most
economical and efficient method to replace these software programs
is to purchase the necessary fully integrated modules by providing
a supplement to the existing contract with HTE, Inc. Therefore,
the City Council authorizes this supplement to the agreement with
the City's current software provider, HTE, Inc.
section 3 0
The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon.
The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
section 4. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 28th day of September, 1998.
CITY OF LA PORTE
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Mayor
By:
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98-2285
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ATTEST:
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ar ha A. Gillett,
City Secretary
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riRIGINAL
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UR/G/NAL
CITY OF LA PORTE
INTEROFFICE MEMORANDUM
SEPTEMBER 21,1998
TO:
FROM:
Robert T. Herrera, City Manager
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Louis Rigby, Director of Administrative Service: .
SUBJECT:
HTE Software Purchase
The City currently owns and operates an IBM AS/400 mini computer at the Police
Department, and is used by both police and Municipal Court. A company called USTI
currently provides these software applications. USTI has informed the City that they will
no longer provide licenses for the jail or municipal court modules and that the police
applications may be year 2000 compliant when the time comes.
A Request for Proposal (RFP) was sent out in 1994 to replace the City's main frame
computer and the administrativelfinancial software applications. A contract was
successfully negotiated in 1995 with a company called HTE, located in Orlando, Florida,
to provide this software.
When we found out that there was a possibility that USTI would not be year 2000
compatible, we began looking at alternatives. We knew how long the
administrative/financial RFP took and did not know if there was sufficient time for that
process when coupled with the time for conversion of existing data and training on the
new system. I spoke to Chip Collins of the Accord Group who recommended we talk to
HTE about adding to our current administrative/financial applications.
We contacted HTE who provided a proposal to replace the police and municipal court
software applications. We would consider this item as an add on to an existing package
and an addendum to the contract signed in 1985. HTE provided demonstrations for
both the applications and were given favorable recommendations from both municipal
court and the police department.
The cost of the new applications would be $302,017. This includes license fees,
training, installation, project management, conversions, and travel expenses. The
1998-1999 Capital Improvement Project budget shows funds available of $306,030
($156,030 to date and $150,000 in the new budget).
If this meets with your approval, I will place it on the Council agenda for September 28,
1998.
c: Jeff Litchfield, Director of Finance/ACM