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Home My WebLink AboutO-2000-2423 e e Ordinance No. 00 - 3.1/ A .3 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND THE CITY OF SHOREACRES, FOR THE CITY OF LA PORTE TO PROVIDE THE TAX COLLECTING OPERATION OF THE CITY OF SHOREACRES; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETING LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein be this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the city to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the city for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statues Annotated: and that this meeting has been open to the public as required at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. e e ORDINANCE NO 00- a'fa3 PAGE 2 Section 3. This ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, THIS 14TH DAY OF August, 2000 City of La Porte. By: !!~:C1J.~ ATTEST: ~dJII7tL .If~ Martha Gillett, City Secretary JUL-17-2000 MON 11:16 AM FAX NO. P. 02 e e COUNTY OF HARRIS } } } ORDINANCE. NO. 2000-07 (Shoreacres) ORDINANCE NO. 2000-2423 (La Porte) STATE OF TEXAS T AXCOLLJ!Q]ON AGREEMENT 'IHlS AGREEMENT for ta.'C collection is entertd inlO between the Otyof I.a POIt~, Texas, :l. lUl.uW:ip-oll corpor..tion, hcrcin:Utcr called "J..a Porte", md the Gty of Shoreacres, a municip.ll corporation, he1-einaftet called "Shorcacres", acting herein bY.U1d throur,h their governing bodics; and it is herebyagn=ed as f()lloW$: . I. GENE..BAL SCOI)E OF SERVICE La Pone hereby agn.'Cs to collect cuneflt ad valorem t01XCS and delinC}\1ent ad valorem \i\XCS {or Shorcacrcs cluough its \ax collector and tax office, and to act.\$ the collection agency for Sh~crcs, pcrfonning all such du\ics related thereto. The scrvices perfotmfd shall include, but not be limited to: receiving information from tbe tbrri'l County Appraisal Dinrict (HCAD) for p\Uposes of the ('~nj{icd Appraisal Roll and monthly changes thereto; providing we roll .U1d p"Y111ent data to mortgage companies, property ownen and tax rcpresellt:nives; providing .1l1 neceSSa:y3sseSSJ1'\ents of ta.'\:cs and Troth in Taxation calculations; and pcriodic nmuU.'1DCC of p-.lymeJltS received to Shoreacrcs. II. BILLINGS I.:l Porte will send billing notices to the ShoreC\cres's acCOunlS in accordance widl applicable stale laWli. b Porte will m:ill ori&inal bills on bch.-ill of Shol'C".lCre5 ill October follo~ by dclinq11cnt bills mailed in February and May. La Porte will take necessouy steps to assUl'l! \h;tt billings arc timely and accurafe. Both l.3 Porte and Sborcacrcs recognize the accuracy and timeliness of billings is dependent upon information receiwd Irom the HCAD. III. REMITTANCE AND REFUND OF Emi05 Funds collected by I.a Porte on belWf of Shoreacres will be forwardt!d to Shoreacrcs on a weekly baSi1. Refunds of prevu)\1s1ypaid func:b caused bychmgcs in the tax ron as reported by the HCAD will be made in accoroance with applicable scarc laws. Refunds of previously paid fund.~ will bc offset against future funds remitted. Funds dlat have been mniLtcd to Shoreacres's as collected that later are deemed uncollected by La Porte's bank will he ofIsct :1gainst future fundos ~miued. The collection of such fWlds will be performed by La Pone in the same manner La Porte fOUOW5 to co1lcct similar funds it is due. JUl-17-2000 MON 11:17 AM FAX NO. P. 03 e e IV. REPORTS I..a Porte will provide Shorcac:res the following reports: Periodic: Billing amounLS creatcd by the ori!;in:zl roll Ot montlllyuptbte$ from HCAD. Weekly. Summary totals of the previOU$ week's co1lections. Monthly. Surnmatytotals of all monlhlytr.UlSactions with reconciliiltions to previously reporeed balances. Ann\lal: Paid Tax Roll Delinquent T a.'t Roll La Pone will provide ShoreacI'es with any specialized n:ports Shoreacres might .require, if requC'Sted in writing. La Pone will provide said specialized n:pons for Shoreaaes at a cost of $40.00 per hour sp~t compiling said speciali:r.cd repom. V. AUDIT,S loa Porte will provide to ShoICaCrCS il\lditor necess:uy explan:nion for all reports and access to Shore. teres records kept and JQaintaincd by La Pone. In addition, if requested in writing by Shoreacres, La POlle will provide audit schedules for ShoreacI'es at a cost of $40.00 per hour spent COlnpiling said schedules. VI. COMPI..~JNCE WIl'H APPLICABL~ s:r.~:rtJES. ORDINANCES. AN'{U~~EGULATIONS In performins ule services required under this Agreement, 1.2 Porte shall comply with all applicable federal; and state statues, case law, opinions of the Te~ State A1toJ11cy General, GJun orders and Comptroller regul..,tions. If such CompJi.Ulce is iropO$sible Cor re.\SOl1S be~l1d its cont.rc.,L La Porte shall immediately notify Sholetcres of that fact and the reasons therefore. VII. X>~UNQUENT COLLECTIONS La Pone sNll assess iUld coJlect the Fifteen pen:cm (15%) collection fee p1U)"UaIlt to Section 33.07 of the Property Tax Code. when pexmitted by law. La Pone will disbune \he amount direaly to the rum Shon:ac:tcs Iw contr.u:ted with for Delinquent Tax Collections. La Potte aad Shoreacn::s cWTently utilize the ~ame rum as their individual Delinquent ColIccUon Attonley. Upon expiration of the Attorneys contraCt, conUnu;mc;e with the finn or s(!lccuon of a new firm '-an be nw.L: separately by the respective governing bodies of I..a Porte or Shorcac:res. VIII. TERMS OF AGREF.MEm This agreanmt shall be for a 1.Cnn of three (3) yean, COllUIClCmg on August I, 2000 and continuing through July 31, 2003. Either pany may cancellhis agreement by providing 180 c.la}$ written notice to the presiding vua. a. I t.uuu &lVI1 a. & . &. .u. . un nVI '1. v.... e e officer of the goveming bcwd of me oLhcr patty. After the expiration of the thn..'C-)elt term. the agn:emcnt will automatically renew on a year to )lC'oU' basis unless \ermiD;.lted punuant to this provision. IX COMPENSATION I..a IJottc hereby agrees to accept a.lii compensation and Shorcacres hereby agrees to pay to La Port.e as full compensation, the sum of Three Dollan and Eighty-five Cents ($3.85) for each separate assessed item on Shc:n-eacres certified roll, as reported by the HCAD on its first .roll and includes both those accounts ceniGed and unccdif~d, for the 2000-01 Shoreaaes fIScal ~ar. The compensation shall incteasc cac:h }ear by ~ntr- flYe CC11ts (50.25) for each separate assessed item with a Cllp oC four dollars and thirty-five cents ($4.35) in the third ~ of the CODlrJCt. La Pone shall .invoice Shoream-s. and Shoreacres shall p.IY La Porte by fcbruouy 2811I (or" the tax )'C'Jt jl.lSt billed. La Porte may retain all fees reC't"iwd for issu:ance of taX ccrti1"lCatcs on Shoreacres accounts, to compcm.\te for the CO$t of the issuance of such tax certificates. WITNESSOURHANDS,thi.llJ~dayof fI().~lJ.s1 .2000. City of La Pom: By. t~A-~~ , }'Or Norman Malone Date ATl'J:SJi: ~~/IAIJtI ~ecretary Y/ftf-I)) Date By: